ADMINISTRATIVE ASSISTANT I, II, III

Duties Summary These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical, and related services for a program manager. The program manager served is at a level in the State's hierarchy that requires substantial involvement in planning, programming, and budgeting, in addition to work direction, coordination, liaison, and public relations. An Administrative Assistant speaks and acts for the manager or administrator served in matters delegated to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization. The Administrative Assistant I serves as a secretary to a manager of a program and organization of modest complexity; may supervise and participate in performing complex clerical work and performs other duties as required. The Administrative Assistant II serves as a secretary to the manager of a program and organization of considerable scope and complexity; may supervise and participate in performing highly complex clerical work and performs other related duties as assigned. An Administrative Assistant serves as a trusted personal assistant who maintains a close and confidential relationship with the manager or administrator served, has an overall awareness of the activities and administrative framework of the organization, and performs a variety of clerical and minor administrative duties that are auxiliary to the work of the manager or administrator served. The Administrative Assistant III serves as a secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope; performs other related duties as assigned. The Administrative Assistant IV serves as the Administrative Assistant to the manager of statewide programs and an organization of extensive complexity and size or scope; performs other related duties as assigned. Salary Level I: $3,748 - $4,742 per month (SR-12, Step C to I) Level II: $4,054 - $5,133 per month (SR-14, Step C to I) Level III: $4,388 - $5,555 per month (SR-16, Step C to I) Minimum Qualification Requirements General Experience Requirement (Level I-IV): Six (6) months of work experience that involved tasks demonstrating knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly. Specialized Experience Requirement (Level I): One (1) year of progressively responsible typing and/or substantive clerical work that demonstrates knowledge of common office appliances and equipment, and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to: serving as telephone and walk‑in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors; maintaining a log of pending work; and use of computers and software applications (e.g., word processing, spreadsheet, databases). (Level II): Two (2) years of progressively responsible typing and/or substantive clerical work that demonstrates the same knowledge and abilities noted above. (Level III): Two (2) years of progressively responsible typing and/or substantive clerical work that demonstrates the same knowledge and abilities noted above and an additional one (1) year of experience that demonstrates the ability to perform secretarial duties including providing personal assistance to an administrator or executive, having an overall awareness of the activities and administrative framework of a program/organization, and exercising sound judgment. Substitution Allowed Graduation from high school or equivalent may be substituted for the General Experience. Excess Specialized Experience may be substituted for General Experience. Successful completion of a substantially full‑time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school that included courses in English, clerical/office procedures, and mathematics may be substituted for the required Specialized Experience, on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of Specialized Experience, up to a maximum of one (1) year. Education in a baccalaureate program at an accredited college or university may be substituted for Specialized Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of one (1) year. Who May Apply The State of Hawaii requires that all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States. Other Information Recruitment information and application procedure details: The hiring process for this position is part of the Department of Health’s Hiring Innovation for Rapid Employment (HIRE) Pilot Project. The Pilot Project will defer the traditional screening of applications for minimum qualifications until after a selection has been made. Therefore, the referral of an application to the hiring manager and the opportunity to interview for the position do not indicate that the applicant meets the minimum qualifications for the position, nor do they guarantee employment. If selected for the role, a comprehensive review of the application packet will occur to ensure that the minimum qualifications are met. If the selectee is deemed qualified, a conditional offer will be issued. Recruitment deadline is continuous. Complete Application Packet at: #J-18808-Ljbffr