Horticulture Administrative Assistant

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POSITION OVERVIEW

The Horticulture Administrative Assistant for the Horticulture Department plays a vital role in providing administrative support to ensure the efficient operation of the Horticulture team. This position involves maintaining records, coordinating schedules, facilitating communication, and contributing to the overall organization of the department's activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following and other duties may be assigned as necessary:

• Assist in maintaining accurate and up-to-date records related to plant inventory, maintenance schedules, and procurement orders
• Organize and manage digital and physical files to ensure easy access and retrieval of information
• Coordinate meetings, appointments, and events for the Horticulture Members, including internal and external stakeholders
• Communicate schedules and updates to relevant parties and address any scheduling conflicts
• Prepare and format documents, reports, and presentations as required by the Horticulture Department
• Compile information from various sources to create comprehensive and well-organized documents
• Assist in responding to inquiries and communication from team members, guests, vendors, and other departments
• Facilitate effective communication within the Horticulture Department and with other departments as needed
• Assist in tracking departmental expenses and reconciling budgets
• Maintain accurate financial records and assist in the preparation of expense reports
• Collaborate with other departments to ensure smooth communication and coordination of tasks and projects
• Offer support in project management and execution, as required by the Horticulture team
• Perform general administrative duties such as data entry, photocopying, managing office supplies, and organizing materials
• Maintain an organized filing system for documents, reports, and departmental materials
• Ensure proper labeling, categorization, and storage of files for easy retrieval
• Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 18 years of age.

• High School Diploma or equivalent required
• Minimum of one (1) year of experience as an administrative assistant
• Working knowledge of all aspects of landscaping, including mowing, pruning, chemicals, annuals, tree and plant health, irrigation, and enhancements is a plus, but not required
• Ability to multi-task and work efficiently in a fast-paced environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills for effective interaction with team members and stakeholders
• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Team player with the ability to collaborate across departments and functions.
• Commitment to accuracy and precision in all administrative tasks and documentation.
• Excellent guest service skills
• Have interpersonal skill to deal effectively with all business contacts
• Professional appearance and demeanor
• Strong organizational skills and attention to detail with the ability to set clear priorities in a fast-paced environment
• Versatile team player that is comfortable under pressure and able to solve problems
• Self-motivated with excellent organization skills, attention to detail, and ability to work under time constraints and established deadlines
• Excellent organizational skills; be able to function under time constraints and deadlines with attention to detail
• Must be willing and able to work a flexible schedule to include holidays, nights, and weekends
• Work in a fast-paced, busy, and somewhat stressful environment

SUPERVISORY RESPONSIBILITIES

This position does not have any supervisory responsibilities.

DIVERSITY COMMITMENT

Fontainebleau Las Vegas is committed to ensuring an inclusive space and sense of belonging for our Members. We believe our workforce should reflect the vast diversity of the communities we serve, and that diverse voices should be intentionally integrated into our work. We foster a culture of difference and diversity of identity, experience, and perspective, while actively striving for inclusive behaviors across our Company. By promoting these values and continuously pushing for better, we aim to create a positive work environment that encourages equality, inclusion, empowerment, and respect.

CERTIFICATES, LICENSES, REGISTRATIONS

Member must be able to qualify for licenses and permits required by federal, state, and local regulations.

LANGUAGE SKILLS

Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and communicate verbally in English. Written communication skills in English may also be required.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Member is regularly required to stand and use hands and fingers to handle or utilize objects, tools, or controls. The Member frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision and peripheral vision.

The Member must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 100 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Member could be exposed to an environment containing unrestricted secondhand tobacco smoke.

PAY TRANSPARENCY

Fontainebleau Las Vegas believes in developing and supporting our talent into the future. Our compensation program is designed to attract, motivate, and retain talented Members who are the driving force behind the Company's success. We strive to provide market-competitive compensation. Salary will be commensurate with experience and skill set, considering a candidate's qualifications, skills, competencies, and experience, as well as internal equity and market data alignment.

In alignment with our Company culture, we will strive to communicate openly about the goals of the Company and the design of the compensation program. The compensation process is designed to be fair and simple so that all Members and managers understand the Company's goals and future career development opportunities for upward mobility.

SALARY

$22.00 per hour