Executive Assistant & Administrator

Job Description

Job Description

Executive Assistant & Administrator (Part Time)

Metro Detroit | Approximately 20 Hours per Week

We are seeking an exceptionally capable, highly organized Executive & Personal Assistant to support a busy executive who owns and manages multiple companies and serves on several boards.

This is a dynamic, hands-on position for someone who can confidently manage responsibilities across every area of the executive’s professional and personal life. Tasks will range from running personal errands and coordinating travel to organizing schedules, managing paperwork, and assisting with company invoices.

No two days will look exactly the same. The ideal candidate is a self-starter who anticipates needs, solves problems independently, communicates openly, and takes complete ownership of their responsibilities.

Key Responsibilities

• Manage professional and personal calendars, appointments, and reminders
• Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries
• Handle personal errands, purchases, returns, reservations, and household-related tasks
• Assist with company invoices, receipts, expense tracking, and basic administrative accounting tasks
• Organize documents, files, records, and correspondence across multiple businesses and board commitments
• Help prioritize competing requests, deadlines, meetings, and projects
• Communicate with employees, vendors, board members, business partners, and personal contacts
• Research options, gather information, obtain quotes, and present clear recommendations
• Track outstanding tasks and follow through until each item is fully completed
• Identify problems and proactively develop practical solutions
• Handle sensitive personal and business information with complete discretion
• Provide support wherever needed, including tasks that may fall outside a traditional job description
  The Ideal Candidate

• Exceptionally organized, resourceful, and detail-oriented
• A true self-starter who does not need to be micromanaged
• Able to anticipate needs and stay several steps ahead
• Comfortable managing multiple priorities in a fast-moving environment
• A strong problem solver who uses sound judgment and takes initiative
• Open, honest, and direct in their communication
• Dependable, responsive, and committed to following through
• Comfortable shifting between executive-level responsibilities and everyday personal errands
• Professional and confident when communicating with a wide variety of people
• Technologically capable and comfortable learning new systems
• Experienced with scheduling, travel planning, invoices, receipts, and general business administration
• Willing and able to work locally throughout the Metro Detroit area
• Able to maintain strict confidentiality and professional boundaries
  Position Details

• Approximately 20 hours per week
• Part-time position based in Metro Detroit
• Combination of remote administrative work and in-person responsibilities
• Some flexibility in scheduling will be required
• Reliable transportation is necessary
• Compensation will be based on experience and qualifications
  This position is best suited for someone who enjoys creating order, solving problems, and becoming an indispensable right hand to a highly active executive. We are looking for someone who sees what needs to be done, takes initiative, communicates clearly, and follows every task through to completion.
  To apply, please submit your résumé along with a brief introduction explaining why you would be an excellent fit for this position. Please include an example of a time you independently solved a complicated problem for an executive, employer, or client.

Required Qualifications:

• Must be 18 years of age or older and pass pre-employment screening.
• Regular and dependable attendance.
• Must possess a valid driver’s license with a clean driving record and reliable transportation.
• Use private vehicle for work-related tasks on occasion.
• Flexible schedule requiring availability for weekends, holidays, early mornings, evenings.
• Physical ability to work outdoors in adverse weather conditions and perform labor-intensive tasks, including lifting and moving up to 70 pounds.
• Must be able to be on your feet for several hours.
• Ability to walk, stand, sit, kneel, stoop, crawl, twist, reach above head, pull, bend, and climb stairs and ladders.
• Ability and willingness to work in different locations-homes, or also our second location in Port Clinton, OH. 

Necessary Skills

• A team player who collaborates effectively with colleagues across multiple departments.
• Excellent communication skills and the ability to communicate effectively with team members. 
• Strong decision-making and problem-solving skills.
• Highly organized and capable of functioning independently.
• Ability to manage multiple priorities, projects, and animal care needs simultaneously in a fast-paced environment.
• Strong attention to detail.
• Proficiency with Microsoft Suite. 
• Office Management and Organization Skills.
• Willingness to learn new skills and adapt to the the company's unique needs. 

What We Offer:

• Opportunities for further education and development.
• Team member appreciation days and parties.
  
• Flexible Schedule
• Access to our Amusement Park in Ohio.