Accounts Payable Specialist
The J. Paul Getty Trust
Job Summary
The Accounts Payable Specialist processes, reviews, and verifies invoices, supporting documents, and reports to ensure accurate payment processing. Operating under regular supervision, this role routinely collaborates with suppliers and internal teams to resolve invoice discrepancies and payment issues efficiently.
Major Job Responsibilities
- Responsible for processing PO and non-PO invoices, including verifying any sales and use tax that may or may not be required and any withholding on out-of-state or foreign suppliers
- Review the invoices for appropriate documentation and process 2-way and 3-way matching against Purchase Orders and Receipt records
- Route invoices through workflow approval chains and investigate invoice exceptions (e.g., price or quantity variances, missing receipts, budget discrepancies)
- Prepare daily pay cycles to provide timely and accurate payments (checks, ACH, ePayables, Zelle, domestic and international wire transfers)
- Prepare weekly travel and expense processing
- Communicate, resolve discrepancies, and AP related inquiries from the suppliers and Getty staff
- Research and resolve pending and returned payments, including void, reissue, or cancel liability
- Reconciles supplier statements, investigates past-due invoices, payment reminders, and resolves invoice issues
- Maintains accurate and clear records of all activities, as required
- Supports supplier management activities, such as communicating with suppliers to address inquiries and resolve outstanding issues
- Assists in the month-end closing responsibilities
- Contributes to process mapping initiatives and Standard Operating Procedure (“SOP”) document drafting for the Accounts Payable department
- Completes special projects and miscellaneous assignments as required
- Perform ad-hoc Accounts Payable related tasks assigned
Qualifications
- High School Diploma/GED
- Bachelor's degree in Accounting or Finance related field preferred
- 5+ years accounting support experience
- Minimum 3+ years of hands-on experience using Oracle Accounts Payable (11i and/or R12)
Knowledge, Skills and Abilities
- Knowledge of standard Accounts Payable/General Ledger systems and procedures
- Adept at data analytics and reporting
- Strong verbal and written communication skills
- Excellent customer service/interpersonal skills
- Ability to prioritize, multitask, and manage time effectively while adjusting focus based on business urgency
- Strong computer skills and demonstrated experience with office software, email applications, and financial reporting systems applications
- Ability to maintain confidentiality and exercise discretion when necessary
- Excellent organizational skills and attention to detail
Vacancy posted 2 days ago
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