MHS Administrative Assistant - Human Resource

Job Description

Job Description

Why Island Palm Communities?

Teamwork, innovation, and mutual respect. At Island Palm Communities, our team members are responsible for our growth and success, and we challenge them to constantly be their best in our fast-paced workplace. Our team members are committed to helping people in the communities we serve, and we reward our team’s passion and hard work with competitive pay, amazing benefits, and learning and growth opportunities.

As part of WinnCompanies, we are a nationally recognized leader in property management and development. With 3,700 team members working across 600+ locations in 23 states and D.C., WinnCompanies is the #1 manager of affordable housing and a leader in developing and managing mixed-use properties, market rate properties and military housing.

Our Benefits:

• Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday)
• 401(k) plan with a company match
• Various comprehensive Medical, Dental, & Vision plan options for you and your family
• Flexible Spending Account and Dependent Care Flexible Spending Account
• Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance
• Tuition Reimbursement program and continuous training and development opportunities
• Wellness program (group challenges, seminars, gym membership reimbursement)
• Employee Assistance Program
• Employee Discount Programs
• Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families

The HR Administrative Assistant is responsible for the support of day-to-day human resource and general office operations.

Primary Responsibilities:

• Perform general administrative tasks for the HR Department, including maintain HR supply inventory and placing orders as needed, assist with scanning, copying and filing (including e-filing) of HR documents, manage conference room calendars and book events as needed, perform HRIS and general data entry
• Assist with new employee onboarding (NEO), including preparing new employee packets for first day, creating and posting new employee bios, preparing new employee bags for monthly NEO training, set-up and break-down of conference room, ordering lunch for NEO and other HR training, assist with ensuring NEO stays to schedule
• Manage the temporary employee process, including ensuring temporary employee requests are received and approved, coordinate with temporary agency and hiring manager to set-up temporary interview and communicate results to all parties, coordinate start and termination dates with temporary agency and hiring managers, track temporary employees and ensure approvals are received for extensions of temporary requests.
• Answer telephone, screen and direct calls. Provide information to callers as needed
• Greet and direct walk-in visitors and customers
• Facilitate pre-employment screening
• Maintain inventory of uniform closet, distribute uniforms as needed
• Create and receive purchase orders monthly
• Manage employee base pass procurement, including ensuring all required documentation is received from employees, updating Base Pass renewal spreadsheet, notifying and assisting employees with pick-up location and times, follow-up on any unapproved or delayed base passes, ensure proper signature are obtained for lost base passes
• Receive, sort and distribute HR mail and deliveries
• Participate in planning and organizing employee events

Minimum Requirements:

• High School diploma or GED required
• At least one year previous HR Admin experience preferred
• Experience with computer systems required, including Outlook, Word, Excel, PowerPoint and other web-based applications
• Previous experience working in an HRIS system preferred
• Ability to communicate clearly and effectively in English, both verbally and in writing
• Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy