Corporate Meetings & Events Planner (Temporary)

Corporate Meetings & Events Planner (Temporary)

Our client, a Material Engineering company, is looking for a Corporate Meetings & Events Planner for their Santa Clara, CA location.

Responsibilities:

• Partner with internal stakeholders and cross-functional teams to plan and execute business objectives
• Manage detailed project plans, timelines, deliverables, and event production schedules
• Coordinate end-to-end event logistics, including venue coordination, catering, audiovisual, production registration, and attendee communications
• Manage relationships with external vendors, agencies, hotels, and service providers
• Support executive meetings, including VIP attendee management and onsite event execution
• Develop event budget estimates and maintain budget tracking, forecasting, reconciliation, and reporting
• Partner with facilities, communications, production, and other internal teams to ensure event delivery
• Support in-person, virtual, and hybrid event experiences as required
• Maintain event documentation, planning tools, and operational processes
• Conduct post-event evaluations and identify opportunities for improvement and scalability
• Follow established processes and best practices to ensure consistency, repeatability, and operational excellence

Requirements:

• 5+ years of corporate meetings and events experience
• Proven experience planning and executing corporate events with 100+ attendees
• Experience with executive functions, customer programs, and employee engagement initiatives
• Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment
• Strong budget management, forecasting, and reporting experience
• Experience managing vendors, venues, hotels, and production partners
• Strong project management skills with the ability to prioritize workstreams and drive execution
• Excellent written and verbal communication skills
• Proficiency with Microsoft 365 applications; Outlook, Teams, Excel, PowerPoint, and Word
• Experience facilitating cross-functional collaboration across multiple stakeholder groups
• Experience supporting virtual and hybrid events
• Experience with Cvent or similar event management platforms
• Certified Meeting Professional (CMP) designation

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities