Administrative Assistant II - HR

Job Description

Job Description

JOB SUMMARY: Responsible for administrative processes, special projects, and for providing administrative support for the primary functions within the HR department.  This position requires excellent communication and follow-up skills, independent judgment, critical thinking and initiative to plan and execute functions. High attention to detail and performing as a team player is essential.

ESSENTIAL FUNCTIONS:       

• Prepares letters and other documents using word processing, spreadsheet, HR database, or presentation software
• Directs incoming HR inquiries from job applicants and employees appropriately
• Provides support during agency personnel audits, and follows through on any missing documentation, as required
• Administers employee life insurance enrollments and terminations
• Supports the HR staff by filing confidential records daily
• Assists with labor law posters’ distribution
• Provides recruitment support as needed – reference checking, credentialing, job postings, and onboarding documentation.
• Processes unemployment claims and hearings and provides wage verification
• Creates and maintains HR files, and handles confidential and sensitive information with discretion and maintains confidentiality in accordance with agency policies and procedures
• Facilitates reconciliation of HR AMEX statement and other billing reconciliation
• Assists with benefits enrollment, data entry, and HRIS information research
• Assists with meeting minutes, and taking notes during ER interviews, as requested
• Follow up on New-Hire Orientation documents and updates spreadsheet
• Assigns and deactivates gas pins for employees driving agency vehicles
• Assists with tracking of CARI checks
• Proofread documents as needed
• Responds timely to the student loan forgiveness applications and employment verification requests
• Maintains spreadsheet for recording the information gathered from exit interviews
• Assists with ordering dept. supplies and furniture as requested
• Act as a front desk relief staff
• Assists with the HR department events and activities assigned
• Assists with employee health benefit questions, as needed
• Other related duties and projects as assigned

OTHER DUTIES: Assists with departmental projects as needed (Benefits Fair, Employee Recognition events, mass mailings, internal cross-training, administrative coverage during staff’s leaves, etc.) and other HR special projects as assigned.