Administrative Assistant

Job Description

At Columbus Springs-East, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. In your role, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve.

What we offer

Fundamental to providing great care is supporting and rewarding our team. In addition to your base compensation, this position also offers:

• Comprehensive medical, dental, and vision plans, plus flexible-spending and health-savings accounts
• Competitive paid time off and extended illness bank package for full-time employees
• Income-protection programs, such as life, accident, critical-injury insurance, short- and long-term disability, and identity theft coverage
• Tuition reimbursement, loan assistance, and 401(k) matching
• Employee assistance program including mental, physical, and financial wellness
• Professional development and growth opportunities

How you'll contribute

Performs a wide range and administrative and clerical support activities to facilitate the efficient operation of the hospital. Ability to effectively handle a wide variety of processes and tasks as delegated by the facility CEO. Must demonstrate excellent communication and customer service skills. This role will heavily assist with a variety of HR functions delegated by the People Services Director.

Qualifications and requirements

• Education: High School Graduate or equivalent Required
• Three years previous clerical experience
• May be required to work flexible hours and overtime. Strong skills in Microsoft Office programs.

Essential Functions:

• Record, compile, transcribe, and distribute minutes of meetings.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Prepare agendas and schedule for meetings.
• Maintain Medical Staff Credentialing files.
• Provides additional support to HRD as requested.
• Perform general clerical duties to include, but not limited to: photocopying, faxing, mailing, and filing.
• Arranges, participates in, and implements, as directed, conferences and committee meetings.
• Provide switchboard relief, as required.
• Maintains awareness of highly confidential and/or important documents received at the hospital.
• Demonstrates excellent customer service skills in assisting patients, physicians, co-workers, and visitors in a prompt and courteous manner.
• May serve as IT and phone service liaison as requested.
• Maintain vendor contracts per company requirements.
• Coordinate travel as requested.
• Assess, coach and develop receptionist teams' skills; holds team to high standards (in facilities where this role supervises Receptionist team)
• Help organize and execute Employee Engagement activities for the staff under supervision of the HRD and/or CEO.
• Maintain and distribute provider and administrator call coverage schedule.
• Maintain forms inventory and monitor changes to printed materials.
• Maintain inventory and supply of facility uniforms under direction of the HRD.
• Provide additional support to other Directors as requested

About Us Columbus Springs - East is a 72 bed hospital located in Columbus, OH, and is part of Lifepoint Health, a diversified healthcare delivery network committed to making communities healthier with acute care, rehabilitation, and behavioral health facilities from coast to coast. From your first day to your next career milestoneyour experience matters.

EEOC Statement

Columbus Springs East is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.