Executive Assistant

Executive AssistantAs part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.LOCATION: On-site Waltham, MA. Relocation assistance is NOT provided.DESCRIPTION: As an Executive Assistant at Thermo Fisher Scientific, you'll support senior leadership in their mission to make the world healthier, cleaner and safer. You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization.Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.We are seeking a highly skilled and adaptable Executive Assistant to support three (3) fast-paced, results-driven Group Executives in our Analytical Instrument Group (AIG): Vice President, Finance; Vice President, IT and Vice President, Human Resources, all based in Waltham.This role requires a proactive, resourceful individual capable of managing complex calendars, coordinating international and domestic travel, and planning strategic meetings and events. The ideal candidate will thrive in a dynamic environment and possess the organizational agility to navigate a steep learning curve—quickly grasping our business structure and leadership styles.REQUIREMENTS:High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.Preferred Fields of Study: Business Administration, Secretarial Science or related fieldExpert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)Outstanding organizational and time management skills with the ability to manage multiple competing prioritiesStrong written and verbal communication skills with exceptional attention to detail and professional presenceDemonstrated ability to handle highly confidential and sensitive information with discretion and sound judgmentExceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadershipExperience managing complex calendars across multiple time zonesExperience coordinating complex international travel and detailed logistics, including managing visa requirementsProficiency with expense management systems (e.g., Concur) and virtual meeting platformsProven ability to work independently, anticipate needs, and proactively solve problemsStrong project management and event planning capabilitiesCollaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationshipsAbility to adapt quickly in a fast-paced, dynamic environment with shifting prioritiesFlexibility to support global teams and occasionally work outside standard business hoursWe offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company 401k, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.The hourly pay range estimated for this position based in Massachusetts is $35.00–$52.00.This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:A choice of national medical and dental plans, and a national vision plan, including health incentive programsEmployee assistance and family support programs, including commuter benefits and tuition reimbursementAt least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policyRetirement and savings programs, such as our competitive 401(k) U.S. retirement savings planEmployees' Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount