Administrative Assistant for Clinical Sciences

Administrative Assistant for Clinical Sciences

Rocky Vista University in Billings, MT has an opening for an Administrative Assistant for Clinical Sciences (Full-Time).

SALARY: $21.85 - $25.00 per hour. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS: RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 paid holidays and 401(K) match up to 7% based on employee's contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.

RVU is proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

Primary Purpose

Provide full-time, on-site administrative support to the department faculty at the RVU-MCOM campus in Billings, Montana.

Essential Job Functions

• Assist faculty with their planning and execution of curricular activities including labs, lectures, quizzes, exams, and small group activities.
• Assist department chair in managing department budget
• Assists Department Chair with calendar and departmental organization
• Coordinate departmental faculty and staff interviews
• Ensure accurate tracking of assessments and gradebook in Learning Management System
• Coordinate adjunct faculty teaching assignments and submit timecards.
• Track student attendance and academic performance, in collaboration with Clinical Sciences Lab Coordinator
• Maintain calendars for faculty in the department, including scheduling meetings with students
• Support the Clinical Sciences Lab Coordinator in ensuring curricular content in the Learning Management System is uploaded correctly and in a timely fashion
• Provide tech support for faculty
• Order and receive supplies for the department, including submission or requisitions
• Assist faculty in organizing work-related travel and reimbursement requests
• Schedule, attend, and take minutes for department meetings and other assigned committees
• Performs general office support duties including maintaining electronic and paper files, answering phones, completing reports, creating correspondence, proofreading, maintaining office equipment, and overall departmental organization
• Help build a culture that respects, values, and promotes diversity within an atmosphere of access, equity, and inclusion.
• Other duties as assigned by the Chair of the Department of Clinical Sciences or his/her designee.

Marginal Job Functions

• Assist administration, faculty, and staff in special projects as necessary.

Required Knowledge, Skills, and Abilities

• Ability to communicate well and work effectively in a team-based environment.
• Ability to maintain strict confidentiality.
• Working level of computer skills, specifically Microsoft Office products (Word, Excel, Outlook) as well as video conferencing (e.g. Teams and Zoom).
• Ability to work with a high level of attention to detail, organization and quality.
• Ability to multi-task effectively and efficiently.
• Ability to recognize and solve problems quickly.
• Ability to maintain strict confidentiality of protected data (student grades, etc)
• Ability to learn new software programs.
• Effective time management skills and ability to meet deadlines.
• Initiative and independence in carrying out job responsibilities.
• Ability to keep a clean and well-organized working environment.
• Ability to respect, value, and promote diversity within an atmosphere of access, equity, and inclusion.

Minimum Qualifications

• High School diploma or equivalent experience working in an administrative support role.

Preferred Qualifications

• Professional certificates or college degree (associates or other advanced degree).
• Experience with budget management and expense tracking.
• Experience with Microsoft Office Products and video conferencing platforms.
• Professional background or experience in education.

Final applicant will be required to pass background check and drug screening. Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

• Ability to orally communicate effectively with others;
• Ability to communicate effectively in writing, using the English language;
• Ability to work cooperatively with colleagues and supervisory staffs at all levels;
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;
• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.