Accounts Payable Coordinator

Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for processing and controls around the authorization, accurate and timely processing of obligations and expenditures of the University.

The employee in this position must understand and embrace the mission of Catholic higher education and must commit to the mission, goals and objectives of Holy Family University in word and deed.

Essential Functions: Job duties that must be performed, with or without reasonable accommodation, and may include any of the following tasks, knowledge, skills and other characteristics. This position description is illustrative and is not a comprehensive listing of all functions and tasks performed by incumbents in this position.

• Review for completeness and process Financial Obligation Forms (invoices, expense reports and other documents) after appropriate approvals have been obtained.
• Processing Expense and Cost transactions in Colleague AP and encumbrance modules.
• Process various types of payments which include: A/P checks, ACH, and credit card and student refunds.
• Process expenses and audit verification for P-Card transaction per policy for P-Card holder.
• Maintain and update accounts payable files including invoices, payment information, W-9's and Vendor Certificates of Insurance.
• Research and respond to all accounts payable inquiries in a prompt and courteous manner.
• Assist with month-end closing procedures.
• Operate standard office equipment to include:
  • calculator
  • computer and printer
  • facsimile machine
  • multiline telephone
  • photocopy machine
  • check printer and check sealer
• Demonstrated growth in capabilities using the Colleague financial systems
• Proficiency and growth in the use of Microsoft Office Products
• Daily, weekly and monthly operational reporting for department Operations

General Expectations: Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Employees must understand the mission and demonstrate the core values of the University. Additionally, demonstrate the ability to work with diverse personalities, and harmoniously with students, faculty and staff, and the public. Employees are expected to follow and abide by all University policies, rules, regulations and guidelines.

Education & Experience Requirements: High school diploma required. Qualified candidates will possess a minimum of 5 years of experience in Account Payable and Customer Service and must be proficient in data entry. Strong attention to accuracy and detail are a must.

Knowledge, Skills and Abilities: Knowledge of and ability to follow university policies and procedures. Ability to establish and maintain effective working relationships with the campus community.

Work Environment: Operates in an office environment, that may have frequent interruptions. The area is well-lit, temperature controlled and free from hazards. Noise level is generally quiet to moderate.

Physical Requirements: Communicates frequently, in person, over the phone, or via a computer. Hearing is needed for extensive telephone and in person communication. Regularly required to sit for long periods of time; use hands to finger, handle or feel; reach with hands and arms. Manual dexterity is needed in order to operate a computer keyboard. Operates standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Non-Discrimination Statement: Holy Family University seeks to foster a welcoming and a healthy educational and work environment based on respect, the dignity of each person and the oneness of the human family. Holy Family University is dedicated to ensuring an environment free of discrimination or harassment of any kind, and promotes equal opportunity in its employment and education.