Executive Assistant

Job Title

Responsibilities / Tasks

Professionally answer main telephone line, screen, and direct calls. Monitor main line voice messages.

Ensure customers, clients, candidates and other visitors experience a professional, welcoming and friendly reception, both in person and on the phone: advise appropriate staff member.

Receive and distribute deliveries, incoming mail, posting and delivering of outgoing mail daily.

Manage office and kitchen supplies by checking stock to determine inventory levels anticipating needed supplies, placing and expediting orders for supplies, place special orders as needed

Process together with IT office badges for new employees

Issue badges to visitors

Keep internal employee list updated including staff telephones.

Monitor and maintain office equipment: copier, scanner, etc

Assist in GEA events, including managing RSVP lists, attending events, providing registration support and assisting with events as necessary (rental location, lists, catering, parking, reservations, etc)

Responsible to organize weekly office caterings

Book travel arrangements as needed

Engage with catering providers

Develop and maintain a filing system

Support in getting equipment and other materials for new staff members

Act as point of contact for internal and external clients

As needed, handle expense reports

Coordinate and respond to facility inquiries and liaison with vendors

Manage conference rooms as needed when large events are held at the office

Manage all posts, couriers, security lists and building access request

Support I9 verification

Other duties as assigned.

Your Profile / Qualifications

Excellent skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and good problem solving.

Ability to take initiative with projects to work both independently and as a team member.

Excellent verbal and written skills

Proficiency in Microsoft Office, SAP is a plus

Other Skills and Competence

Proven customer skills, ability to deal with internal and external in a professional manner.

Oversee daily interaction with customers and executives, handling special requests as needed

Planning

Discretion due to management of sensitive information

Ability to work with multiple business groups (building management, equipment provides, security, etc)

Assist with procurement and contract management for any 3rd parties to the office including cleaning company, confidential waste and office supplies,

Enjoy receptionist work

Notary Public for the State of Wisconsin is a plus

GEA offers competitive pay and great benefits

11 Paid Holidays

PTO - Paid Time Off

Medical Plans

Dental Insurance

Vision Insurance

GEA Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.