Office Manager - Aviation

Office Manager - Aviation STV is seeking an organized and outgoing Office Manager - Aviation to assist one of our Aviation clients in Chicago, IL. This position will be fully onsite at our client site in Chicago, IL. Job Responsibilities Maintain overall office appearance and cleanliness, ensuring shared spaces (lobbies, break rooms, and conference rooms) are tidy, stocked, and welcoming. Reset conference rooms after meetings (chairs, technology, supplies). Oversee booking, scheduling, and on-site support for large conference rooms, including troubleshooting conflicts. Serve as primary point of contact for building management, coordinating badge access, deliveries, and reporting/monitoring facilities issues (HVAC, plumbing, lighting, etc.). Manage space planning and seating assignments, including moves or reconfigurations to support team growth. Coordinate parking passes, visitor access, and transportation logistics. Maintain office supplies inventory and manage vendor contracts (coffee, break room supplies, cleaning, etc.). Serve as the Airport Badging Coordinator, acting as an authorized signatory responsible for processing badge applications, scheduling appointments, tracking badge renewals, and ensuring compliance with airport badging requirements. Handle onboarding of new employees, including setup of workspace, technology, and building access. Provide general support and hospitality for visitors, VIPs, and executive guests. Coordinate recognition events, birthdays, milestones, and cultural activities to strengthen team engagement. Plan and oversee team-building, volunteer, and community outreach events. Report to and coordinate with the Program Management Team (PMT) Directors. Coordinate Program Management Team (PMT) Directors’ schedules. Schedule and facilitate meetings, including ordering meals when necessary. Develop and implement office policies, procedures, and standards. Coordinate office equipment maintenance with IT. Track and monitor office budget for supplies, events, and facility needs. Serve as the internal communications hub for office-wide updates, reminders, and scheduling information. Coordinate program wide All Hands meetings, including aligning PMT leadership calendars, scheduling, issuing invitations, securing space, ordering catering, and ensuring technology is in place. Required Experience 8 years+ experience working as an Administrative Assistant or Office Manager in a busy office atmosphere Bachelor's degree preferred or equivalent work experience Proficiency in Microsoft ® Suite, including Word, Outlook, Excel, and PowerPoint Self-motivated decision maker and problem solver Strong planning, organizational and communication skills Client-focused and a strong work ethic Must be able to pass a federal background check This position is not eligible for sponsorship. Compensation Range Compensation Range: $83,978.91 - $95,975.90 Benefits Health insurance, including an option with a Health Savings Account Dental insurance Vision insurance Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) Disability insurance Life Insurance and Accidental Death & Dismemberment 401(k) Plan Retirement Counseling Employee Assistance Program Paid Time Off Paid Holidays Back-Up Dependent Care Parental Leave Continuing Education Program Professional Licensure and Society Memberships STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good‑faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications. STV is one of the top infrastructure-focused professional services firms in North America. Founded in 1912, STV advises, plans, designs, engineers and delivers the infrastructure that powers local economies, including transportation systems, buildings, water and other facilities. Headquartered in New York City, the company has more than 65 offices and 3,400 employees who reimagine the solutions and structures that connect our communities. The firm is ranked 32nd in Engineering News-Record’s Top 500 Design Firms survey and is 10th in its transportation category. STV is deeply committed to investing in its people and creating a world-class employee experience. We are passionate about mentoring, coaching and cultivating our talent because we know they are destined to become the next generation of industry leaders. We’re also committed to delivering formative career experiences – and we do that by providing challenging and unique work experiences, by mapping multiple ways to advance (beyond the traditional career ladder!) and by recognizing those who successfully chart new and exciting paths for the firm. We value a wide range of perspectives and experiences, without regard to any factor or characteristic, regardless of whether it is a category protected by federal, state and/or local law, making them an integral part of how we work. Our approach ensures that every individual is respected, heard, and given opportunities to contribute meaningfully. We remove barriers and create pathways for growth, embedding fairness into our daily operations. Learn more atstvinc.com. STV exists to make communities better through innovative solutions that connect people, places and the present to the future. Our local teams throughout the country deeply understand the needs of their communities and have the expertise to provide solutions. We are also committed to giving back to our communities and our neighbors through volunteering and philanthropic activities; fundraising events; scholarships, internships, and mentoring; and sustainability and community improvement projects. Learn more. STV provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. #J-18808-Ljbffr