EXECUTIVE ASSISTANT

Summary

This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer.

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Duties

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• You will serve as the primary advisor to the CO on matters of office administration and management.
• You will receive and screen communications and visitors for the Command Team and determine the nature of calls or business of visitors, personally handling inquiries or liaising with other personnel resources to facilitate the meetings and visits.
• You will manage calendars for the Command Team to include appointment and meeting set-up, read-ahead materials, and conference coordination and provide reminders and prompting for meetings and scheduled event attendance by the Command Team.
• You will inform participants of times, places, topic(s), and provides background information on meetings and conferences.
• You will attend conferences, briefings and meetings, takes notes and issues final records and minutes of proceedings as necessary and schedule use of the command's headquarters conference areas.
• You will ensure the continuity of all administrative office operations during the absence of Command Team members.
• You will represent the command on committees/teams as directed, including public relations/civic organization representation to include off-site attendance at meetings in company with the Command Team and independently as a representative of the CO.
• You will develop and monitor the command staff operational, travel and training budget, ensuring submissions are in the proper format and in compliance with higher echelon direction and requirements.
• You will develop, prepare, and assist the Command Team with travel orders and vouchers via the Defense Travel System, and assists the Command Team with reservations for official travel and events.
• You will be responsible for receipt, recording, routing, dispatching, storing and controlling all classified material processed and handled by the Command Team.
• You will be responsible for the preparation and presentation of the Command Staff Schedule.
• You will transcribe various correspondence and reports to the proper format from handwritten drafts or verbal instructions, with responsibility for correct spelling, grammar, capitalization and punctuation.
• You will transmit, receive, and acknowledge electronic mail and messages, prints copies as necessary and use graphics software to provide symbols, charts, and graphs for formal presentations.
• You will assist the Public Affairs Officer and Protocol Specialist as directed, with the arrangement of command conferences with visiting personnel, officials, dignitaries, and official guests of the CO.
• You will utilize knowledge of standard processing procedures, formats, distribution and retention policies for correspondence or reports.
• You will utilize knowledge of the capabilities/limitations of a variety of software packages, e.g., calendar, Microsoft Office programs, Word, Excel, etc. to create, update, edit, and revise a variety of documents, forms, automated records, etc.
• You will perform as a qualified typist.
• You will utilize knowledge and skill in communicating effectively orally and in writing to prepare, organize and present team briefings on a variety of subjects.

Requirements

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Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.

Qualifications

Your resume must also demonstrate at least one year of specialized experience at or equivalent to the NK-02 (GS-07 equivalent) grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: performing clerical and administrative support duties such as preparing correspondence, maintaining files or records, entering or verifying data in automated systems, providing customer service, and applying established procedures to complete routine tasks.

Additional qualification information can be found from the following Office of Personnel Management website:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

This job does not have an education qualification requirement.

Additional information

This position is part of the Department of Defense Civilian Acquisition Workforce Personnel Demonstration Project. The NK-3 broadband level encompasses positions equivalent to GS-8 to GS-10.

Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees.

A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized.

This position is covered by the Department of Defense Priority Placement Program.

Several vacancies may be filled.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:

Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.