Administrative Assistant
$33.2 - $52.3 per hourFull-time
Estée Lauder Companies
The Estée Lauder Companies Inc. is one of the world's leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company's products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.
Description This role will provide administrative support primarily to the VP,RDDC North America and VP,Enterprise Marketing NA as well as support the leadership team within these area.
This individual would possess the ability to build collaborative relationships and proactively seek ways to improve organizational efficiencies. This person will also assist with the execution of retailer and sales meetings and provide support for department initiatives as needed.
Key Roles and Responsibilities:
- Ensure effective ongoing operations of VPs office, ability to multi task.
- Handles/manipulates heavy calendar to include: domestic and some international travel, scheduling daily meetings, senior management requests, and vendor meetings.
- Proactively manage meeting scheduling and logistics, set conference/video calls involving multiple time zones.
- Develop relationships with administrative staff to facilitate effective meeting planning and scheduling.
- Arrange all travel to include: itineraries, agendas, visas, and travel advances.
- Handles expense reporting using Concur.
- Maintain up to date appointments, requests and agendas for events on calendar.
- Screen incoming calls, relay detailed messages and maintain call log.
- Review all mail, non confidential email.
- RSVPs/Restaurant Reservations/Car Services.
- Works closely with VP's to draft and generate appropriate correspondence required.
- Arrange catering/set up to include but not limited to: breakfast, dinners, prepare travel arrangements, agendas, itineraries and invitations, arranges for transportation, reviews such actions with SVP as necessary.
- Develop and edit presentations and word documents as needed.
- Position requires 2 3 years experience in an administrative environment
- College or university degree required
- Proficiency in Microsoft Word, Excel, Outlook and Powerpoint
- Excellent organization, multi tasking, communication and writing skills
- Ability to handle a fast paced environment, work well under pressure, problem solve and seek excellence in execution
Vacancy posted a month ago
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