Office Manager

Job Description

Job Description

We are looking for a highly organized Office Manager to support daily operations for a busy workplace. This Long-term Contract position will serve as the primary on-site point of coordination for a team of approximately 50 employees, helping maintain an efficient and welcoming office environment. The ideal candidate brings strong communication skills, sound judgment, and a detail-oriented presence that reflects well with employees, guests, and investors.

Please note: this is a part time role. The schedule is M-F from 10AM - 2PM, 100% onsite.

Responsibilities:

• Oversee day-to-day office operations and keep shared spaces running smoothly, efficiently, and effectively.

• Manage inventory levels and purchase office supplies to ensure the team has the materials needed for daily work.

• Coordinate conference room schedules and prepare meeting spaces so they are organized, functional, and ready for use.

• Support office events and on-site activities by handling logistics, setup, and overall execution.

• Assist with facilities-related needs by monitoring office conditions and coordinating timely resolution of issues.

• Arrange building access for visitors and help ensure a seamless arrival experience for guests.

• Act as the sole on-site office management resource for a workplace of roughly 50 employees.

• Maintain clear, timely communication with internal teams and external visitors while representing the office effectively.

• At least 2 years of experience in office management, workplace coordination, or a similar administrative role.
• Strong organizational skills with the ability to manage multiple priorities independently.
• Excellent verbal and written communication skills, with a proactive approach to follow-up and problem-solving.
• Detail-oriented demeanor and strong presentation skills, especially when interacting with executives, guests, and investors.
• Experience using Google Suite for scheduling, communication, and document management.
• Ability to handle facilities, office support, and event coordination responsibilities with consistent attention to detail.
• Comfortable working as the primary office management contact in a fast-paced, in-person environment.