Administrative Asst. Finance

JOB SUMMARY: The Administrative Assistant provides administrative/secretarial and support services to the Chief Financial Officer and the Finance department.

KEY RESPONSIBILITIES:

1. Coordinate the workload (maintain calendar, screen telephone calls, establish daily meetings and appointments, etc.) for the finance department.
2. Assist in the preparation of board meeting information and reports for the finance department as needed.
3. Compile and distribute monthly financial reports.
4. Coordinate and assist in the annual audit process.
5. Liaison between finance and other departments within the Authority, as well as other outside contacts.
6. Receive incoming checks and cash and prepare daily cash log.
7. Establish and maintain filing system.
8. Handle all correspondence and respond to correspondence accordingly.
9. Prepare RFQs for purchase orders for department.
10. Assist A/P Coordinator and/or purchasing agent when necessary.
11. Other related duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:

• High school diploma or equivalent.
• Completion of additional secretarial or office management courses preferred.
• Computer proficiency and technical aptitude with the ability to utilize the Microsoft Office suite of products.
• Three (3) years of responsible and diverse office services experience in environments requiring initiative and resourcefulness.
• Typing skills of 60 wpm.
• Excellent verbal and written communication skills with the ability to communicate effectively across the Authority with all departments.
• Ensure compliance with all Authority policies and procedures as well as State, Federal, and local regulations.
• Aptitude for organizational skills with a very high attention to the details.
• Knowledge of clerical accounting principles and practices.
• Ability to establish and maintain positive, productive, and effective working relationships with all levels of staff.
• Ability to respond effectively to quickly changing priorities and responsibilities.
• Five (5) or more years of experience as an administrative assistant preferred.
• Ability to lift and carry up to 25 pounds.

Effective September 1, 2011, the “New Jersey First Act” contains new residency requirements for most public officers and employees.

Current, new, or prospective public employees should be aware that the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70), requires employees of all public employers (for example, state, county, and municipal governments), public agencies, authorities, boards, bodies, commissions, public institutions of higher education, certain quasi-public entities, and all school boards to reside in the State of New Jersey unless otherwise exempted under the law.

Equal Opportunity Employment :

The New Jersey Casino Reinvestment Development Authority is an equal opportunity employer. Pursuant to N.J.S.A. 10;5-1 et seq., the New Jersey State Policy Prohibiting Discrimination in the Workplace provides that applicants for employment are considered without regard to race, creed, color, national origin, ancestry, age, marital status, civil union status, domestic partnership status, affectional or sexual orientation, genetic information, pregnancy or breastfeeding, sex, gender identity or expression, disability or atypical hereditary cellular or blood trait of any individual, or because of the liability for service in the Armed Forces of the United States or the nationality of any individual, or because of the refusal to submit to a genetic test or make available the results of a genetic test to an employer.