Part-Time Administrative Assistant (General Management)

Job Description

Job Description

Essential Job Duties and Responsibilities: 

• Serve as a secondary administrative and scheduling contact for the Executive General Manager (EGM) and Assistant Executive General Manager (AEGM), providing support with day-to-day operations.
• Provide secondary support in maintaining the EGM and AEGM calendars; schedule meetings and appointments, with particular attention to avoiding scheduling conflicts; and coordinate complex scheduling needs efficiently and effectively.
• Answer incoming telephone calls, direct calls to the appropriate parties, and accurately relay messages as needed.
• Greet visitors and determine appropriate access to individuals or areas based on established protocols.
• Review and analyze incoming memoranda, submissions, and reports to determine their significance and facilitate appropriate distribution.
• Perform general office duties, including ordering and maintaining office supplies, maintaining records and database systems, and performing basic bookkeeping and administrative tasks.
• File, organize, maintain, and retrieve corporate documents, records, and reports as needed.
• Open, sort, and distribute incoming correspondence, including mail, faxes, and electronic communications, to the appropriate parties
• Handle highly sensitive and confidential written, electronic, and oral communications concerning company-related matters with discretion and professionalism.
• Perform other related duties and responsibilities as assigned.

Educational Requirements:

• Associate’s degree or equivalent experience

Work Experience and Minimum Requirements:

 

• 3–5 years of administrative or office support experience, preferably in support of Executive or Senior Management in a professional or corporate environment.
• Ability to work effectively in a fast-paced, deadline-driven environment and manage multiple priorities.
• Strong attention to detail and organizational skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to interact professionally and effectively with individuals at all levels of the organization.
• Ability to anticipate administrative needs, follow instructions, and demonstrate strong follow-through.
• Ability to work independently with minimal supervision while exercising discretion and maintaining confidentiality.
• Proficiency in Microsoft Office Suite and other standard office and business software

Testing:

• Drug screening, as permitted by, and consistent with, applicable law.

Physical Requirements: 

 

Persons performing service in this position classification may routinely exert up to 25 pounds of force to lift, carry, push, pull, or otherwise move objects. This type of work will involve regular walking or standing for extended periods of time. It may involve stooping or bending. Handling and working with various materials and objects are important aspects of this job.

Reasonable accommodations may be made to enable a person to perform the essential functions of the job.

** Riverbay Corporation is an Equal Employment Opportunity Employer. **

This is a temporary position of up to thirty (30) hours per week. The regular schedule will primarily be Monday through Friday, between the hours of 9:00 a.m. and 5:00 p.m.; however, the schedule may include flexible hours based on operational needs.