Collections Administrative Assistant

Job Title: Collections Administrator
Job Type : Full-time, Monday-Friday, 8:00 am - 5:00 pm
Pay: $21.00 - $22.00 per hour

Association Management Services (AMS) is seeking a detail-oriented Accounting Administrator to join our Accounting Services team. This position plays an important role in supporting the day-to-day operations of our accounting department by assisting with accounts payable, vendor communications, financial reporting support, and administrative processes.

This is a great opportunity for someone who enjoys organization, problem-solving, and working in a fast-paced office environment while gaining valuable experience within an accounting team.

What You'll Do:
• Support the new vendor setup process
• Process invoices, account statements, and other financial records
• Assist with weekly accounts payable processing
• Research invoice balances and utility disconnect notices
• Communicate professionally with vendors regarding questions and payment inquiries
• Serve as a primary contact for Homewise and title company requests
• Assist with preparing monthly financial statements and reports for association clients
• Support accounting audits, tax processing, and department projects
• Scan and maintain electronic records and documentation
• Process incoming and returned mail
• Provide administrative support to the accounting team as needed
• Assist with special projects and other duties as assigned

What We're Looking For:
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Strong customer service and problem-solving skills
• Ability to work independently while supporting a collaborative team environment
• Previous administrative, accounting, accounts payable, bookkeeping, or office support experience preferred

Why Join AMS?
• Competitive pay: $21.00 - $22.00 per hour
• Opportunity to gain hands-on accounting and administrative experience
• Supportive team environment
• Professional growth opportunities within a well-established company

If you enjoy working with numbers, staying organized, and supporting a busy accounting team, we'd love to hear from you!