Administrative Assistant

Administrative Position

Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan's Lower East Side and East Village. As we have for 130 years, we offer best-in-class programmingnow across 15 sitesfocusing on a mix of education, health and wellness, arts and culture, and civic engagement.

Educational Alliance's Community Schools & Youth Development (CSYD) program delivers high-quality youth development programs throughout the Lower East Side. These services are integrated into the school day, after school programs, and summer enrichment opportunities. Partnering with several NYC public schools, CSYD collaborates with the NYC Department of Youth & Community Development (DYCD), NYC Office of Community Schools (OCS), The Boys and Girls Clubs of America (BGCA), and local school communities to meet the needs of young people and their families in all circumstances. Our team of social workers ensures social-emotional learning is embedded in our work, providing individualized care and attention when needed.

We are seeking an experienced full-time Administrative who will play a vital role in supporting daily operations within Community Schools & Youth Development (CSYD). This position combines administrative coordination, communication, and creative responsibilities, including managing social media presence, producing monthly newsletters, ensuring compliance in partnership with HR, and maintaining a consistent, professional departmental brand identity.

Responsibilities

Administrative Support

Provide day-to-day administrative support to program directors and leadership

Manage calendars, schedule meetings, and coordinate events/workshops

Maintain organized records, attendance logs, and program documentation

Assist with payroll coordination, timekeeping, and staff communications

Respond to emails, phone inquiries, and general correspondence

Program and Event Coordination

Support planning and execution of youth programs, workshops, and community events

Prepare materials, sign-in sheets, and supplies for activities

Assist with family and community outreach efforts

Social Media and Communications

Manage and update agency social media accounts (e.g., Instagram, Facebook)

Create engaging posts, flyers, and announcements to promote programs and events

Capture photos/videos during events (with proper permissions) for content use

Monitor engagement and respond to messages/comments professionally

Branding and Visual Identity

Collaborate with EA's Communications team to develop and maintain a uniformed departmental look across all materials

Design flyers, newsletters, and digital content aligned with agency branding

Collaborate with leadership to enhance the agency's public image and visibility

Newsletter and Content Development

Create and distribute monthly departmental newsletters highlighting programs, achievements, and upcoming events

Gather content from staff and leadership to ensure accurate and engaging updates

HR and Compliance

Work closely with Human Resources to ensure all staff files, certifications, and documentation are up to date

Support onboarding processes

Assist in ensuring compliance with organizational policies, licensing requirements, and regulatory standards

Maintain confidentiality and accuracy in all compliance-related records

Data and Reporting

Collaborate with EA's Research and Evaluation team to track participation data and assist in compiling reports

Maintain databases and assist with compliance documentation

Ordering supplies and inputting orders in Nexonia

Qualifications

High school diploma required; Associate's or Bachelor's degree preferred

13 years of administrative experience (youth development or nonprofit preferred)

Strong organizational and multitasking skills

Proficiency in Microsoft Office and/or Google Workspace

Experience with design tools (Canva, Adobe, etc.) preferred

Familiarity with social media platforms and content creation

Willingness to get fire department certifications for program sites

Comfortable and able to speak with Executives both internally and externally

Ability to efficiently manage time, self-direct work, and ask for help if needed

Availability to work some evenings and weekends when needed for event and trips

Willingness to be part of a team, working together to make things better and more efficient

A customer service-oriented approach to work with external stakeholders and CSYD and Educational Alliance staff

Benefits

• Generous PTO Policy
• Competitive Salary
• Medical, Dental, Vision and Life Insurance
• Pension Plan
• 403(b) Retirement Plan
• Discount Perks for Movies, Broadway Shows, and Amusement Parks, etc.
• Free Gym Membership to our MCC Fitness and 14 TH ST Y Gym
• Discounts to programs at Educational Alliance

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position

EEO Info

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. Educational Alliance takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Educational Alliance is an Equal Opportunity Employer.