Executive Administrator & Office Coordinator

Executive Administrator & Office Coordinator

This role is ideal for a professional with high energy and motivation. The ideal candidate will own the office, keep things running smoothly and support Executives and the entire team. This is a position that can lead to growth in the area of your choice as you learn the business.

We're looking for a motivated, curious, and people-oriented Executive Administrator & Office Coordinator to help support our new office space. We are a fast-growing team that takes work seriously and has fun.

Key Responsibilities

• Be the face of the office; greet visitors, manage the office logistics, own the front desk energy.
• Support to COO and CISO in multiple ad hoc projects; which may include calendar oversight, travel and expenses.
• Keep the environment in employee and client conditions.
• Operational oversight and management of supplies, vendors, facilities, amenities and maintenance requests.
• Coordinate conference room bookings and ensure meeting spaces are guest ready.
• Manage all logistics and catering services for internal and external meetings.
• Plan office on-site meetings for internal folks and all Knox employees, clients and visitors to the office and the occasional Friday wind-down.
• Manage ingoing and outgoing package and office mail.
• Assist with basic accounting tasks such as invoice tracking and purchase orders in the Company systems for all office expenses.
• Main point of contact to building management on access, repairs, and day-to-day facilities issues and office access.
• Maintain visitor logs and issue guest badges in line with security protocols.
• Be the person everyone goes to when they don't know who to go to.

Qualifications

• 2+ years in office management, operations, executive support experience or a similar role.
• Extremely organized with precise attention to detail.
• Comfortable with ambiguity and building things from scratch
• Strong communicator, written and in person
• Ability to handle confidential information with discretion
• Ability to prioritize and multitask in a fast-paced environment
• Professional demeanor and executive presence.