Real Estate Office Manager

A real estate brokerage firm is seeking an experienced Real Estate Office Manager to serve as the backbone of our operations and executive support. This person will be the right hand to the leadership team , ensuring smooth day-to-day management of administrative tasks, agent oversight, tenant relations, and office workflow. This role requires proactive leadership, accountability, and excellent communication skills . You will manage support staff, communicate directly with agents and landlords, and uphold operational excellence in a fast-paced real estate environment.

Key Responsibilities

Office & Administrative Management

• Serve as the primary point of contact for office operations

• Oversee day-to-day tasks and ensure effective workflow throughout the office

• Perform executive assistant responsibilities for the CEO, acting as a trusted second-in-command

• Manage PTO scheduling and general administrative cadence

Team Leadership & Oversight

• Supervise and support the office secretary, including task delegation and quality control

• Ensure invoicing from the secretary is accurate and submitted on time

• Monitor and support agents’ daily activities and compliance

Lease & Application Coordination

• Review lease agreements and documents for completeness and accuracy

• Oversee application processing and ensure thorough follow-through

• Maintain direct communication with tenants, landlords, and agents regarding lease details

Marketing & Advertising

• Ensure property ads are published and stay live across platforms as required

• Coordinate photography scheduling and asset collection for new listings

Client & Landlord Relations

• Act as a key contact for agents, landlords, and tenants

• Address inquiries, concerns, and follow up on outstanding items

Qualifications

• Previous experience in a real estate administrative or office management role

• Strong organizational and multitasking skills

• Experience managing support staff and coordinating with multiple stakeholders

• Excellent written and verbal communication

• Detail-oriented, with strong follow-up and accountability

• Ability to work onsite Monday–Friday (10:00 AM – 6:00 PM)