Construction Project Coordinator

Project Coordinator / Construction Project Administrator

Location: Brooklyn

Industry: Utility / Power / Substation Construction

About the Role

We are seeking a highly organized and proactive Project Coordinator / Construction Project Administrator to support substation construction projects .

This position will work closely with the Construction Management team across both below-grade and above-grade construction activities . The Project Coordinator will play a key role in keeping projects organized, documentation current, and outstanding deliverables moving forward.

The ideal candidate is comfortable coordinating across Construction Management, engineering teams, contractors, and project stakeholders and is capable of taking ownership of day-to-day project administration. By managing documentation, tracking open items, and proactively following up on deliverables, this individual will help the Construction Management team remain focused on field execution, quality, safety, and contractor oversight.

Key Responsibilities

• Manage and track Requests for Information (RFIs), submittals, change orders, and additional work order notifications throughout the construction lifecycle.
• Maintain accurate and organized project documentation, including construction drawings, engineering revisions, technical correspondence, and project records .
• Coordinate drawing management and revision control , ensuring current drawings are properly distributed, documented, and accessible to the appropriate project stakeholders.
• Track outstanding RFIs, submittals, approvals, and other deliverables, proactively following up with engineering teams, contractors, and project stakeholders to help prevent schedule impacts.
• Maintain and update project tracking logs, spreadsheets, document control systems, and action-item lists .
• Participate in and, when appropriate, lead project coordination meetings , providing clear updates on outstanding deliverables, documentation status, and action items.
• Serve as a central point of coordination between Construction Management, engineering, contractors, and other project stakeholders .
• Support the Construction Management team in tracking project progress, identifying documentation gaps, and maintaining efficient project workflows.
• Take ownership of day-to-day project administrative activities and proactively identify opportunities to improve processes, communication, and project organization .

Qualifications

• Experience in project coordination, construction administration, project controls, document control, or a related role .
• Experience supporting construction, utilities, power delivery, electrical infrastructure, or substation projects is strongly preferred.
• Working knowledge of construction documentation processes, including RFIs, submittals, change orders, drawing revisions, and document control .
• Ability to read, organize, and manage construction and engineering drawings .
• Strong organizational skills with the ability to manage multiple open items and competing priorities.
• Strong written and verbal communication skills with the ability to coordinate effectively across engineering, construction, and contractor teams .
• Proficiency with Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft Teams .
• Experience with construction document-management or project-management platforms such as Autodesk Construction Cloud .
• Ability to work independently, take ownership of deliverables, and proactively follow up on outstanding items.

Preferred Experience

• Previous experience supporting electric utility, transmission, distribution, or substation construction projects .
• Experience coordinating between field construction teams, engineering, project management, and contractors .
• Experience supporting projects with formal document control, revision control, and change-management processes .