Executive Assistant
SourcePro Search, LLC
Executive Assistant
A prestigious law firm is seeking a highly skilled Executive Assistant to provide full administrative and billing support to the Managing Partner, assigned attorneys, and key management personnel. This is a great opportunity for a proactive professional who thrives in a fast-paced legal environment and enjoys supporting senior leadership.
What You'll Do:
- Manage attorneys' calendars, emails, and communications, including handling sensitive and urgent matters.
- Oversee billing for assigned Partners, from prebill review to sending invoices and ensuring compliance with firm/client deadlines.
- Draft complex correspondence and documents, anticipate attorney needs, and follow through on delegated projects.
- Assist with administrative, clerical, and marketing tasks, including client seminars and events.
- Support attorneys in managing priorities, rescheduling commitments, and ensuring workflow efficiency.
- Provide coverage to other attorneys/secretaries as needed and assist in training junior staff.
What You'll Bring:
8+ years of senior legal secretary experience in a law firm.
Exceptional organizational skills, attention to detail, and the ability to multitask in a high-pressure environment.
Proficiency in Microsoft 365, Outlook, Excel, Word, PowerPoint, Intapp Open, Chrome River, and billing systems (Time, Aderant, or Elite).
Strong judgment, professionalism, and ability to handle confidential information.
Excellent communication, interpersonal skills, and ability to anticipate needs.
Typing speed of 55+ WPM and experience formatting complex legal documents.
Vacancy posted 3 days ago
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