Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing organization in San Antonio, Texas in a contract-to-permanent capacity. This position is well suited for a bilingual, detail-oriented candidate who thrives in construction, service, or other project-driven settings and can balance payment processing, compliance oversight, and administrative coordination. The role works closely with accounting, operations, and project teams to keep subcontractor documentation accurate, payments timely, and billing support aligned with business requirements.

Responsibilities:
• Manage subcontractor payment submissions by reviewing requests, confirming approvals, and preparing items for accurate release.
• Examine completed work records and supporting documents to ensure payment files are complete and properly maintained.
• Partner with project leaders, operations staff, and accounting personnel to investigate and resolve invoice or payment discrepancies.
• Track insurance certificates, coverage details, expiration dates, and required endorsements to maintain subcontractor compliance.
• Communicate with subcontractors and insurance contacts to obtain updated documentation and address outstanding compliance issues.
• Confirm client billing approvals are in place before authorizing related subcontractor payments and maintain audit-ready support files.
• Maintain logs, databases, and reports covering subcontractor status changes, onboarding progress, payments, and outstanding requirements.
• Assist with internal reviews, audit preparation, and special administrative projects while supporting accounting and operations during high-volume periods.• At least 2 years of experience in accounts payable, accounting support, subcontractor administration, compliance coordination, or a related function.
• Background working in construction, field services, or another project-based environment is strongly preferred.
• Ability to review invoices, payment records, contracts, and compliance documents with a high degree of accuracy.
• Working knowledge of accounts payable processes, including invoice coding, ACH activity, and check run support.
• Proficiency with Microsoft Excel and business systems such as QuickBooks Online or similar accounting software.
• Strong organizational skills with the ability to manage multiple priorities and maintain detailed records.
• Effective written and verbal communication skills, including the ability to collaborate across accounting, operations, and project teams.
• Bilingual communication skills are preferred for coordinating with a broader subcontractor and vendor base.