Payroll Specialist

Payroll Specialist

LHH Recruitment Solutions has partnered with a reputable organization. We are seeking an experienced Payroll Analyst to support accurate and timely payroll processing across a multi-state organization. This role plays a critical part in preparing, analyzing, and validating payroll data for union and non-union employees, ensuring compliance, accuracy, and data integrity.

The ideal candidate brings strong payroll experience, advanced Excel skills, and a detail-oriented, analytical mindset. This position partners closely with Accounting, Finance, HR, Benefits, and IT teams.

Location: Bryn Mawr, PA Employment Type: Full-Time Pay Rate: $30/hour

Key Responsibilities

• Process and analyze weekly and bi-weekly payroll for assigned divisions, including union, hourly, and salaried employees
• Enter, audit, and validate payroll data such as timesheets, work orders, adjustments, and corrections
• Utilize advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, data auditing) to reconcile and analyze payroll data
• Prepare final payroll for terminated employees in compliance with federal and state regulations
• Verify pay rates, deductions, classifications, and compliance with company policies, union contracts, and SOX controls
• Audit timesheet data and resolve discrepancies prior to payroll processing
• Respond to payroll-related inquiries with professionalism and accuracy
• Maintain payroll documentation and update procedures as needed
• Perform general ledger reconciliations and prepare supporting documentation for Finance and Accounting
• Assist with payroll tax activities, including monthly, quarterly, and annual filings managed through the payroll vendor
• Process voluntary deductions such as 401(k), employee stock purchase plans, and charitable contributions
• Generate standard and ad hoc payroll reports for labor cost analysis
• Support system testing, enhancements, and process automation initiatives
• Assist with year-end activities, audits, W-2 reconciliation, and special projects
• Stay current on federal, state, and local payroll regulations

Qualifications

• Associate's degree in Accounting, Finance, Business, or related field required
• Bachelor's degree preferred
• Minimum of 5 years of payroll experience, ideally in a multi-state environment
• Advanced Excel proficiency required
• Experience with general ledger reconciliation and payroll reporting
• Familiarity with payroll and timekeeping systems (Lawson preferred)
• Strong analytical, problem-solving, and organizational skills
• High attention to detail with a strong commitment to accuracy
• Excellent communication and customer service skills
• Ability to meet strict payroll deadlines in a fast-paced environment
• Ability to work independently and collaboratively as part of a team