Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant II to support daily office operations in Bellevue, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing attentive front-desk support, and maintaining accurate records. The role calls for strong communication, attention to detail, and the ability to handle a variety of clerical tasks in a fast-paced setting.

Responsibilities:

• Manage early morning inspection calls and maintain related records.
• Monitor and respond to multiple shared inboxes.
• Prepare mailing labels and customer notifications.
• Sort, distribute, and process incoming and outgoing mail.
• Provide coverage for multiple phone lines and direct inquiries appropriately.
• Coordinate and support in-person meetings.
• Take meeting notes and assist with follow-up documentation.
• Conduct office supply audits and order supplies as needed.
• Create, organize, and maintain physical and electronic files.
• Provide general administrative support to the team.

• Experience providing administrative support in an office setting.
• Ability to manage inbound phone communication in a detail-focused and service-oriented manner.
• Proficiency in data entry with strong accuracy and attention to detail.
• Comfortable performing receptionist and front-desk responsibilities.
• Strong organizational skills and the ability to handle multiple tasks efficiently.
• Effective written and verbal communication skills.