Administrative Coordinator III - Radiology

Location: Washington University Medical Campus Salary: $47K - $72K Position Summary The Division of Radiological Sciences in the Department of Radiology is seeking a primary administrative and operational support specialist to the Senior Vice Chair of the division. This highly visible and dynamic role is designed for an experienced, proactive, and efficient-minded administrator who can function with a high degree of independence, judgement, and discretion. The position will oversee a broad portfolio related directly to the division chief that includes executive-level communications, event and initiative management, faculty and stakeholder coordination, division operations, strategic planning support, program development, immigration compliance, and research program administration. This role will devote approximately 80% effort to support the division chief directly and 20% to general Radiological Sciences division administrative activities. Primary Duties & Responsibilities Assist the Senior Vice Chair of Radiological Sciences with all administrative details including calendar, meetings, travel, dictation, and other confidential matters. Anticipate and prepare materials needed by the Vice Chair and the entire Division of Radiological Sciences for conferences, meetings, appointments, telephone calls, and/or emails, including weekly, monthly, and annual meetings, research seminars, and research symposia. Manage immigration compliance, including visas, related to research faculty. Provide support related to faculty recruitment and promotions and work with appropriate personnel to prepare associated paperwork and other requirements. Facilitate coordination of various programs and new Radiological Sciences initiatives. Prepare special reports, summaries, or replies to inquiries. Monitor and verify expenditures for specific activities. Assist with budgetary needs and related projects. Supervise purchasing function and event planning. Supervise and coordinate the work of designated employees. Coordinate various aspects of grant work. Coordinate space projects and planning. Working Conditions Job Location / Working Conditions Normal office environment Ability to travel to various on- and off-campus locations Physical Effort Typically working at desk or table Repetitive wrist, hand or finger movement Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications / Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Administration and Office Support (5 Years) Driver's License: A driver's license is not required for this position. More About This Job Understanding of basic accounting principles and administrative policies. Experience with Washington University organizational processes in an academic research environment. Experience with Washington University systems, especially in Workday. High level of confidentiality. High organization and attention to details. Preferred Qualifications Education: (none specified) Certifications / Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: Academic Research Administration (3 Years), Relevant Experience (2 Years) Skills: Calendar Management, Computer Literacy, Confidentiality, Continuous Learning, Critical Thinking, Customer Service, Financial Applications, Interact with All Levels of Management, Interpersonal Communication, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Organization, Policy Administration, Prioritization, Proactive Planning, Professional Judgement, Supervision, Teamwork, Time Management, Visa Administration, Workday Software, Written Communication Grade G09-H Salary Range $23.37 - $36.19 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Equal Employment Opportunity Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. #J-18808-Ljbffr