Office Assistant

Job Description

Job Description

We are looking for a dependable Office Assistant to provide front-desk coverage and day-to-day administrative support for a team. This contract-to-permanent position is ideal for someone who can keep office operations organized, respond effectively to incoming requests, and handle routine clerical work with accuracy. The person in this role will help maintain steady workflow during a staff leave while supporting essential office functions in an experienced and service-oriented manner.

Responsibilities:
• Welcome visitors and serve as the first point of contact for the office, creating a helpful and attentive experience.
• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner.
• Scan, organize, and file documents to maintain accurate and accessible office records.
• Perform a range of administrative tasks such as data entry, document preparation, and general clerical support.
• Assist with daily office coverage needs to ensure business operations continue smoothly during staff absence.
• Maintain orderly office materials and support basic coordination of routine administrative activities.• Previous experience in an office support, receptionist, or administrative assistant role.
• Ability to handle inbound calls professionally and communicate clearly with visitors and staff.
• Proficiency in scanning, filing, and organizing documents with strong attention to detail.
• Comfortable performing clerical tasks in a fast-paced office environment.
• Strong time management skills and the ability to manage multiple routine priorities.
• Reliable, punctual, and capable of working independently while supporting team needs.