Facilities Coordinator

Location and Travel Work onsite at the Cambridge/Brighton, MA office. Up to 5% domestic travel. Job ID 1647 The Role Facilities Coordinator – responsible for day-to-day front desk administrative duties and maintaining a safe, tidy, and welcoming office environment. Responsibilities Greet, welcome, and direct visitors, ensuring compliance with visitor policies. Coordinate and facilitate tours for visitors and new hires, including access, badging, and desk assignments. Maintain a tidy and presentable office environment at all times. Receive and prioritize facilities work orders related to maintenance, supply, and EHS requests. Provide end‑user helpdesk administrative support as required. Receive, sort, and distribute daily mail and deliveries. Answer, screen, and forward incoming phone calls and Facilities team emails. Order supplies and maintain inventory of stock items. Initiate purchase orders as required. Assist in maintaining office security by following access and safety procedures. Maintain, update, and review facility documents; perform general administrative tasks such as mailing, shipping, equipment maintenance, and errands including lifting up to 40 lbs. Perform other tasks as required by business needs. Requirements 3‑5 years proven experience as a receptionist or in a similar role. Self‑motivated with minimal supervision and capable of working independently or as part of a team. Excellent organizational, problem‑solving, and multitasking skills. Attention to detail in maintaining logs, reporting documentation, and data entry. Excellent interpersonal skills and the ability to communicate effectively with all levels of personnel, executives, customers, and external vendors. Comfortable working in a fast‑paced environment, able to prioritize shifting business needs throughout the day. Flexible and able to adapt to changing procedures, systems, and priorities. Proficiency in Google Workspace and Microsoft Office Suite. Preferred Qualifications Associate’s/College degree or BS/BA in Business Administration or a related field. Experience in customer support. Experience in a high‑tech, fast‑paced technical office environment. Certified Notary Public in Massachusetts. Compensation Approximate pay range: $32.91–$39.74 per hour. Total compensation includes base, bonus, equity, and benefit options. Benefits Medical, dental, and vision plans; 401(k) matching; unlimited PTO and paid holidays; parental/adoption leave; legal insurance; home‑technology stipend. Equal Employment Opportunity At IonQ, we believe in fair treatment, access, opportunity, and advancement for all while fostering a culture of autonomy, productivity, and respect. We are committed to equity and justice, welcoming different voices and viewpoints, and we do not discriminate on the basis of race, religion, ancestry, disability, medical condition, marital status, sex, gender identity, sexual orientation, veteran status, or any other protected characteristics. We are proud to be an Equal Employment Opportunity employer. #J-18808-Ljbffr IonQ