Executive Assistant
WORLD INTERNATIONAL VACATION CLUB
Job Description
Job Description
About the Role:
World International Vacation Club is looking for a sharp, motivated Executive Assistant to join our team in beautiful Palm Springs, CA. This is an exciting opportunity to work at the heart of a dynamic organization, supporting president/CEO and playing a key role in our day-to-day operations. If you are computer-savvy, detail-oriented, able to manage time effectively and love keeping things running smoothly, we want to hear from you!
Responsibilities:
- Serve as the primary point of contact among executives, employees, resort managers, and members.
- Manage the flow of information accurately and in a timely manner.
- Manage and coordinate board of directors and annual member meetings.
- Prepare weekly, monthly, and quarterly reports.
- Support office operations by monitoring and maintaining office supply inventory.
- Prepare and format internal and external communications, including memos, emails, presentations, and reports.
- Record minutes during Board of Directors meetings.
- Screen and direct phone calls and distribute correspondence.
- Organize and maintain the office filing system.
- Handle confidential information with the utmost discretion and professionalism
Requirements:
- Experience in an executive assistant or senior administrative support role
- Exceptional organizational and time management skills with strong attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Canva) and/or Google Workspace
- Strong written and verbal communication skills
- Ability to multitask, prioritize, and adapt in a fast-paced environment
- Professional, polished demeanor with a proactive, problem-solving mindset
- Experience in hospitality, travel, or vacation club industries is a plus
About Us:
World International Vacation Club is a legacy vacation club dedicated to delivering unforgettable vacations to members around the globe. Based in the sun-soaked destination of Palm Springs, CA, we are passionate about hospitality, travel, and creating lasting memories for our members. Our team is our greatest asset, and we pride ourselves on fostering a supportive, energetic workplace where talented individuals can grow and thrive.
Vacancy posted 9 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant in Palm Springs, CA vacancy
$17.75 - $18.59 per hour
...and fitness Actively shares details to promote FP Movement events, as well as drive engagement and participation; supports the execution of events in collaboration with fitness and wellness partners Utilizes technology to be well-informed on events and special offers...SuggestedFull timeWork at officeLocal areaFlexible hoursNight shiftUrban Outfitters , Inc.
Palm Springs, CA2 days ago- ...Job Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to...Suggested
Heartbeat At 22
Palm Desert, CA3 days ago - A local healthcare organization in Palm Desert is seeking an experienced Executive Assistant to support the Executive Director. The successful candidate must have at least 3 years of administrative experience, excellent computer skills, and the ability to handle confidential...SuggestedLocal area
$17.25 - $20 per hour
...product knowledge, and to provide customers and team members with in-depth information on product features and benefits. You would also assist with, and be knowledgeable in, all store operations, including opening and closing procedures, administering returns/store credit,...SuggestedHourly payFull timePart timeImmediate startShift workCycle Gear
Palm Desert, CA1 day ago$17.9 per hour
...expert with the ability to sell and market a broad range of apparel, including private labels, name brands, and tailored clothing Assist with building a superior customer-focused sales team by providing on-going coaching and training for selling skills, behaviors, and...SuggestedHourly payMinimum wageLocal areaDXL Group
Palm Desert, CA1 day ago$17.9 per hour
Retail Sales Associate, Key HolderDXL Group, the largest specialty retailer of men's Big + Tall apparel, is looking for a Retail Sales Associate, Key Holder who is committed to building long term relationships with our guests by providing an experience that is unmatched...Hourly payMinimum wageLocal areaDXL Group
Palm Desert, CA5 days ago$21.72 per hour
...Administrative Assistant JFS is looking for a compassionate, mission-driven individual to join the Desert team as an Administrative Assistant. In this role, you have the opportunity to use your organizational skills and office experience to make a meaningful difference...Full timeWork at officeJewish Family Service
Palm Springs, CA5 days ago$17.65 per hour
...position is responsible for opening and closing the store and performing other duties in the absence of management. A Key Holder will assist the store in periods of high volume and provide support for new employees, providing excellent customer service while driving sales...Full timeNight shiftWeekend work- Join a Caring Local Company - We're Hiring! We are a local minority-owned and operated company located in Oceanside, CA, seeking team members. We are privileged to serve seniors and their families transitioning to a new home. Our services include downsizing, relocation...Part timeLocal areaRelocation2 days per week
Caring Transitions
Palm Springs, CA3 days ago $20 - $27 per hour
...About the job Assistant Manager Assistant Manager - Restaurant & Bar Operations Location: Palm Springs, CA Pay Range: $20.00 - $27.00 per hour Job Type: Full-time ABOUT THE ROLE We are looking for a high-energy, hospitality-focused Assistant...Hourly payFull timeShift workWeekend workAfternoon shiftDevita Hancock Hospitality
Palm Springs, CA4 days ago$26 - $29 per hour
...Deliver the Brand to Everyone the Del Taco Way By: Executing Del Taco Standards and using our processes and systems 100% of... ...Exceed Sales Plan and Build Customer Counts and Loyalty By: Assisting the Restaurant Manager in identifying and communicating sales...Local areaDel Taco
Palm Springs, CA3 days ago- ...Description: To eat. To laugh. To share. That's why people come to Pizza Hut. It's the calling of our Assistant General Managers to make them feel like family with smiles, teamwork and dedication. If you're an experienced restaurant or retail assistant manager, think...
Pizza Hut
Palm Springs, CA2 days ago $26.5 - $29.5 per hour
...Assistant Manager Panda Express is searching for experienced leaders to join our store management team. Panda is 100% committed to the professional and personal development of our family of associates. That's why we offer paid Store Management Leadership Training, mentorship...Hourly payFull timeTemporary workFlexible hoursShift workWeekend workAfternoon shiftPanda Express Inc
Palm Springs, CA3 days ago$26.5 - $29.5 per hour
...Leadership Training, mentorship, and support from our Panda community that cares about your success. What You'll Do As An Assistant Manager: You are in charge of assisting the operation of a single store. This includes, but is not limited to, hiring,...Hourly payFull timeTemporary workLocal areaFlexible hoursShift workWeekend workAfternoon shiftPanda Restaurant Group
Palm Springs, CA4 days ago- Job Description Job Description About the Role: Palm Springs Companion Care LLC is looking for a warm, organized, and passionate Veterinary Receptionist to be the welcoming face of our clinic in beautiful Palm Springs, CA. If you love animals and thrive in a fast...
Palm Springs Companion Care LLC
Palm Springs, CA4 days ago $18 - $20 per hour
...responsible for facilitating communication between different teams, and ensuring that daily office operations run smoothly. Responsibilities Assist with project management by tracking progress and ensuring deadlines are met. Prepare and distribute internal communications,...Work at officeODORZX INC.
Palm Springs, CA5 days ago$16.9 - $18.5 per hour
...you will be doing Greet and communicate cordially with guests, promptly and professionally checking them in and out of the hotel. Assist in pre-registration and blocking of reservations when necessary. Promptly, accurately and efficiently know how and where to post all...Hourly payRelocationNight shiftRemington Hospitality
Palm Springs, CA3 days ago- ...analyst(s) or comparable positions. Prepares memoranda, preliminary reports, and charts showing findings and recommendations. Assists management with labor-management issues and grievances through the preparation of reports or responses, frequently having advance...Work at office
Treasury Department
Palm Springs, CA3 days ago - ...guests, making and modifying reservations, but may be required to assist with hotel operator and/or concierge duties. Possesses... ...Hotels Monthly Cell Phone Stipend Dry Cleaning Services Hotel Level Executive Bonus Program Retention Bonuses Lead Share Program Associate of...Full timeContract workWork at officeLocal areaMonday to FridayShift workNight shift
OLS Hotels
Palm Springs, CA3 days ago $1,264 per month
...Nationwide 457(b) retirement savings options.Emotional Wellness: Access confidential support through our court provided Employee Assistance Program (EAP) whenever you need it.Work-Life Balance You Can Count On:Generous Paid Time Off14 Paid HolidaysDepending on your role...Temporary workWork at officeRemote workFlexible hoursWeekend work3 days per weekGovernmentJobs.com
Palm Springs, CA4 days ago- ...arrival to departure. This role is responsible for greeting guests, managing check-ins and check-outs, handling reservations, and assisting with inquiries in a warm, professional, and efficient manner. As the hub of guest communication, the Front Desk Host works closely...Work at officeLocal areaImmediate startFlexible hoursShift workNight shiftAfternoon shift
Proper Hospitality
Palm Springs, CA5 days ago - ...RESPONSIBILITIES Greet and welcome guests upon arrival. Execute the registration and checkout process at the front desk.... ...attractions. Maintain lobby cleanliness and organization. Assist in booking reservations. Assist with handling mail,...
AZUL HOSPITALITY MASTER
Palm Springs, CA5 days ago $27 per hour
...When you join our team as an Assistant Store Manager, you'll take on key store management responsibilities including assisting with supervising day-to-day store activities, ensuring overall store performance, managing schedules, and developing operational action plans...Hourly payFull timeTemporary workPart timeLocal areaAldi Inc.
Palm Springs, CA4 days ago- ...and enjoys building professional and client relationships. Answers incoming phone calls. Takes detailed accurate messages assisting clients and liaising on behalf of the Sales Staff. Forward inquiries in a timely fashion to Sales Department. Answers all...Work at office
Parker Palm Springs
Palm Springs, CA3 days ago - Temporary Court Reporter Riverside is the fourth largest county in California and the 10th largest in the United States. There are fourteen court facilities spanning 7,300 square miles that serves Riverside's 2.4 million residents. The courts and its employees hold ...Temporary workWork experience placement
GovernmentJobs.com
Palm Springs, CA4 days ago $19.9 - $21.9 per hour
...Assistant General Manager Palm Springs, CA: Airport Center Dr. EōS Fitness is bold, upbeat, and motivating. Not only in our fitness routines, but in our work environment as well. Like our members, our employees know how to rise to a challenge and handle it head on...Daily paidFull timePart timeFlexible hoursWeekend workEŌS Fitness
Palm Springs, CA3 days ago$15 - $22 per hour
Burger King is seeking Shift Supervisors / Assistant Managers to oversee daily restaurant operations, supervise employees, and ensure customer service and food quality standards are met. Shift Supervisors and Assistant Managers are responsible for supervising crew members...Hourly payFull timeShift workBurger King
Palm Springs, CA4 days ago- Edward Jones is seeking a Branch Office Administrator to join a nationwide financial services team. You will support financial advisors by handling client accounts, facilitating communication, and delivering a seamless client experience in a fast-paced environment. You...Work at office
Edward Jones
Palm Springs, CA3 days ago $23 per hour
...and patient personal information. The Front Office Associate answers phones and calls patients to verify appointments, as well as assists in filing and maintaining patient files, both electronic and paper. ESSENTIAL FUNCTIONS: To perform this job successfully,...Full timeWork at officeAcuity Eye Group
Palm Springs, CA3 days ago$23 per hour
Patient Service RepresentativeArtificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Leading Radiology Forward. With dynamic cross-training and advancement opportunities in a team-focused environment, the core of ...Hourly payWork at officeImmediate startRadNet
Palm Springs, CA4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!
Related searches
- executive assistant - work from home: remote Palm Springs, CA
- remote executive assistant (part-time) Palm Springs, CA
- executive team assistant office manager
- executive assistant to chief executive officer
- executive legal secretary
- senior executive secretary
- executive assistant - work from home: remote
- executive assistant
- executive assistant project coordinator
- executive administrative assistant healthcare