Director of Operations - (Residential Multi-Family Property Management)

Job Description

Job Description

Director of Operations - Residential Multi-Family Affordable Housing
Philadelphia, PA and Northeastern US Region

SUMMARY: The Director of Operations is responsible for managing operations and maximizing financial value of a diverse, multi-site residential portfolio of affordable (LIHTC, HUD Section 8, etc.) apartment communities. An associate in this role will be assigned to manage a portfolio of properties in the Northeastern Region of the US (PA, MD, NJ, NY, etc.); it is anticipated that this position will be based in the Philadelphia, PA; routine daily/weekly travel to multi-family apartment communities within the portfolio will be required.  The duties include achieving the financial and operational goals of the owner’s, the company, and of the region.  The Director of Operations leads on-site staff to ensure a sufficient flow of revenue by maintaining a high percentage of apartment unit occupancy, adherence to property standards (to include unit turns and routine maintenance, grounds at a functional and high aesthetic level), Owner and resident satisfaction and controlling expenses.

NOTE :  This role is not a work-from-home role, and will require the selected individual to be based in the Philadelphia, PA metro region, preferably nearby the properties that will be within the Director’s portfolio. Regular travel to be on-site daily in support of properties in this region is a requirement.

ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following.  Other duties may be assigned.

• Responsible for the overall operations of assigned properties
• Review monthly financial reports, prepare owner reports and attend asset management meetings
• Answer questions from owner, government agencies, financial institutions, auditors, accounting, staff, etc.
• Hire, oversee and evaluate staff, approve raises, counsel and administer personnel decisions
• Monitor compliance with federal, state and local regulations as well as Company policies and procedures, etc.
• Review leases, rules and regulations, contracts, licenses.
• Review rent schedules, personnel files and resident files.
• Review Delinquency Report, bank deposits, equipment inventory, inspections, etc. 
• Inspect site and implement standards.
• Supervise, train and conduct staff meetings with Regional Property Manager(s), Community Managers and other team members.
• Enforce safety standards and training for staff.
• Follow up as needed on all aspects of property management.
• Prepare and implement budget.
• Negotiate contracts on behalf of the property(ies)/company subject to approvals.
• Prepare for regulatory agency inspections.
• Any other tasks, duties, projects, and responsibilities as assigned by management.

Qualifications:
The Director of Operations will be able to demonstrate the following qualifications:

• Minimum 5+ years-experience in affordable LIHTC & HUD Project Based Section 8 multi-family affordable housing property management.  Successful experience with certifications, recertifications, REAC/NSPIRE inspections, and MORs is required.
• Must have successful experience managing a large portfolio as a Regional Property Manager Senior Regional Property Manager, or higher and have the ability to successfully lead and manage supervisors who manage other team members.
• Working knowledge of all aspects of property management, accounting, inspections, collections, evictions, marketing, etc.
• Willing to travel extensively to be on-site at properties within the RPM's assigned portfolio.  Travel is typically daily but, often multi-day to properties within the region.
• Computer skills – Must have strong experience with Yardi and Microsoft Office Suite (Outlook, Word, Excel, Teams, etc.) 
• Understanding of financials, budgets, regulations, all applicable affordable programs, local and state statutes.
• College degree preferred, but not required.   CPM/HCCP/COS/certification or equivalent strongly preferred. 
• Superb organizational, e-mail communications, and time-management skills, and able to successfully multi-task and prioritize.
• Customer service - common courtesy and good communication skills with residents, clients, employees, and other individuals at all levels.
• Works well with minimal supervision and direction.
• Strong leadership, management, and supervisory skills.  
• Work days, evenings and weekends as needed.
• Ability to train and evaluate others, and develop skills and effectively manage performance. 
• Strong resident relations skills, and a role model in conflict resolution and customer satisfaction
• Must have a valid, unrestricted driver's license and reliable transportation to provide effective coverage and oversight for assigned community portfolio.
• Other tasks, projects, responsibilities as assigned by management. 

LANGUAGE SKILL:   As it pertains to the following, the requirements are exceptionally strong English communication skills. Must have the ability to read, analyze and interpret the most complex documents.  Ability to respond effectively to most sensitive inquires or complaints verbally in-person and by phone as well as written in e-mail and more formal communication methods.  Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, clients, prospective clients, residents and/or boards of directors.

MATHEMATICAL SKILLS AND REASONING: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of budgeting, mathematical risk analysis, and bidding and reviewing programs.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.  Must be able to apply mathematical skills to create, adjust, manage, and operate within budgetary guidelines.  Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.  Ability to deal with nonverbal symbolism in its most difficult phases.  Ability to deal with a variety of abstract and concrete variables.  Ability to apply prior knowledge and capabilities to new or unfamiliar situations in order to drive appropriate business outcomes.

This role is exempt and has an anticipated annualized base salary range of $110k-$120k for a new employee depending on a number of relevant factors including individuals’ experience, qualifications, knowledge, skills, abilities, client/property or company budgetary limitations/guidelines, and other job-related company and market considerations.  This position may be eligible to receive discretionary and/or performance-based bonuses on a spot or annual basis, which are variable depending on individual merit/performance, budgetary limitations, company performance, and other job-related factors.  Full-time positions (30+ hours/week) are eligible for 2 weeks paid vacation, 5 days sick leave, 11 paid holidays, and health & welfare benefits as outlined on the Company’s website.  To learn more about our company and our benefits, go to:

Pratum Companies is committed to a diverse workforce and is an Equal Opportunity Employer.

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