Executive Assistant

The Executive Assistant provides overall organizational support to the CEO, President, GM, CFO, and SVP’s. They play a key role in managing agenda’s, responding appropriately to various correspondence, coordinating meetings, travel and expenses, and personal tasks for the Executives. This seasoned employee is the go-to person for any questions related to the exec team. In addition, the executive assistant forms strong relationships with all employees, lending a helping hand where needed. RESPONSIBILITIES Respond to and/or delegate various correspondences on behalf of the full office C-suite and executive level team members Work with closely with the entire office, including leads and the office manager to make sure that internal functions or global projects run smoothly Manage multiple agendas, while assisting the exec in prompt and effective management of meetings, conference calls and timelines Handle a wide and complex variety of administrative support duties and tasks such as owning schedules, managing calendars, booking travel and running errands (coffee runs, Christmas shopping, lunch orders etc.) Manage all DSOW (Detailed Statement of Work) tasks and organize electronic legal files Organize office monthly meetings with presentations, updates, set up etc. Maintain client confidence and protect operations by keeping information confidential REQUIREMENTS 3-4 years of professional experience, preferably as an Executive Assistant or Senior Secretary Highly proficient in the use of MS Office products, Visio, PowerPoint Superior communication skills, both oral and written and excellent word processing skills A stickler for detail and takes ownership of tasks and drives through to completion Ability to multitask and meet tight deadlines Must work well under pressure Customer services focused attitude Must be flexible #J-18808-Ljbffr