Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to provide dependable financial and administrative support for a growing medical device organization in Hingham, Massachusetts. This Long-term Contract position focuses on maintaining accurate records, coordinating documentation with internal teams and outside partners, and helping keep accounting workflows organized and on schedule. The role is well suited for someone who is highly detail-oriented, comfortable managing multiple priorities, and experienced in day-to-day bookkeeping support within a fast-moving environment.

Responsibilities:
• Support accounts payable activities by gathering, reviewing, and organizing invoices, receipts, and related financial documents for timely processing.
• Enter and maintain invoice, purchase order, and payment information in designated systems while ensuring records remain accurate and complete.
• Assist with customer invoicing and related billing tasks to help maintain efficient revenue and payment workflows.
• Examine travel and expense submissions, confirm that receipts and backup documentation are complete, and resolve missing information with employees as needed.
• Collect and track corporate card receipts and follow up with team members or vendors to secure outstanding documentation.
• Maintain orderly digital and hard-copy accounting files so financial records are easy to access for reporting, reconciliation, and audit support.
• Prepare supporting documentation for account reconciliations and provide requested materials to the appropriate accounting contacts.
• Contribute to audit readiness by assembling records, monitoring document status, and helping ensure payable submissions are completed on time.
• Identify practical ways to improve bookkeeping coordination and administrative efficiency while following company policies and procedures.• Experience supporting core accounting operations, including accounts payable, billing, and financial record management.
• Working knowledge of account reconciliation processes and the documentation required to support them.
• Strong attention to detail with the ability to verify accuracy, completeness, and compliance across financial records.
• Ability to manage multiple deadlines and maintain organized documentation in a fast-paced business setting.
• Effective communication skills for coordinating with employees, vendors, and external service providers.
• Proficiency with accounting systems and standard business software used for data entry, tracking, and document management.
• Comfortable working independently while also partnering with cross-functional teams to keep accounting processes moving efficiently.