INTERNAL Talent Acquisition Assistant

Talent Acquisition Assistant

Location: Houston, TX (Onsite - Corporate)
Schedule: Monday-Friday | 7:30 AM - 4:30 PM or 8:00 AM - 5:00 PM
Reports to: Talent Acquisition Manager
Status: Full-Time | Exempt | Entry-LevelInternal Opportunity - 48 Hour Posting Window

This role is being posted internally for 48 hours only. After this window, the position will be opened to external candidates.

Qualified internal employees are strongly encouraged to apply within this timeframe.
Position Overview

The Talent Acquisition Assistant is an entry-level, developmental role designed for individuals looking to begin a career in recruiting and human resources. This position provides hands-on experience supporting a fast-paced Talent Acquisition team with a strong focus on communication, coordination, and execution.

This role is critical to delivering a responsive, organized, and high-quality candidate experience while supporting recruiters, hiring managers, and internal stakeholders.

High performers in this role will have a clear growth path into a Talent Acquisition Coordinator position.
Key Responsibilities
Interview & Calendar Coordination

• Schedule phone screens, virtual interviews, and onsite interviews across multiple recruiters and hiring managers
• Manage high-volume recruiting calendars, including interview availability and scheduling changes
• Coordinate interview logistics including confirmations, calendar invites, reminders, and reschedules
• Ensure a seamless scheduling experience for both candidates and internal stakeholders

Recruiting Inbox & Communication Management

• Support management of the Recruiting inbox, ensuring all incoming communication is reviewed, prioritized, and responded to in a timely manner
• Route candidate, school, and internal inquiries to the appropriate team members while ensuring follow-up is completed
• Identify urgent or high-impact messages and escalate appropriately
• Pin, organize, and forward critical communications to recruiters and stakeholders
• Draft professional, consistent responses on behalf of the recruiting team when needed
• Ensure no communication is missed, delayed, or left unresolved

Externship & School Outreach Support

• Research and maintain a database of Medical Assistant (MA), Licensed Practical Nurse (LPN), and Nurse Practitioner (NP) programs across target markets
• Build and maintain relationships with school program coordinators, career services, and administrators to support externship and pipeline development
• Coordinate and track externship opportunities, student placements, and outreach activity
• Assist in planning and scheduling school visits, career fairs, and recruiting events
• Maintain organized outreach and event calendars by recruiter and market
• Monitor, route, and respond to externship-related communication and inquiries
• Ensure all outreach efforts are tracked and followed through consistently

Orientation & Onboarding Support

• Assist with new hire orientation logistics and preparation to ensure a smooth onboarding process
• Support pre-start communication and documentation collection in partnership with recruiters and HR
• Help coordinate onboarding timelines and communicate updates to internal teams
• Participate in orientation and assist with communication of any changes to stakeholders

Administrative & Recruiting Operations Support

• Assist with recruiting reports, metrics tracking, and documentation
• Maintain recruiting trackers, outreach logs, and event calendars
• Support process organization and consistency across the Talent Acquisition team
• Provide general administrative support as needed
• Perform other related duties as assigned

What We're Looking For

• Strong communication skills (written and verbal) with a professional, polished approach
• Highly organized with the ability to manage multiple priorities and deadlines
• Strong attention to detail and follow-through
• Ability to handle sensitive information with confidentiality and professionalism
• Comfortable working in a fast-paced, high-volume environment
• Interest in building a career in Talent Acquisition or Human Resources

Why This Role

• Direct exposure to full-cycle recruiting operations
• Hands-on experience with scheduling, candidate experience, and talent pipelines
• Opportunity to work closely with recruiters, hiring managers, and leadership
• Clear path for advancement into a Talent Acquisition Coordinator role based on performance

Core Values

Compassionate Care | Unity | Accountability | Commitment | Continuous Improvement | Integrity | Efficiency