Office Coordinator

Office Coordinator

Beyer Blinder Belle, an award-winning architecture and planning firm with offices in Boston, New York City, and Washington DC, is seeking an experienced and highly motivated Office Coordinator who can wear multiple hats to support a dynamic business. Working in a collaborative and energetic environment, this role will include coordinating with Boston leadership to provide administrative support, liaising with Marketing, IT, and Human Resources, and taking on special projects as applicable.

Responsibilities :

• Administrative Provide executive administrative assistance to studio leadership, including meeting planning and project administration. Greet guests, monitor visitors, and provide meeting support.
• Office Culture and Employee Experience - Provide organizational support to the studio to ensure studio support for and participation in firmwide activities. Organize regular studio meetings and morale events.
• Office Services - Track expense reports, assist with calendars, book meetings, organize contacts, and support leadership with event planning.

Collaborate with the following teams or departments:

• IT Assist the IT Director with workstation setup, remote assistance support, and staff onboarding.
• Marketing - Assist Marketing in closing out proposals, networking by conducting research creating bios on meetings, and maintaining accurate project information.
• HR Assist the HR Director and Director of the Boston office with scheduling Performance Evaluations. Collaborate with Studio Coordinators firmwide, updating the Boston office Studio credentials in the Deltek database and following up on renewal actions where applicable.

Required Skills and Experience

The successful applicant is an organized self-starter with strong time management and is looking to forge an exciting and challenging role for themselves. The Office Coordinator must be able to work on multiple assignments simultaneously; the coordinator will be attentive to detail and have strong written and oral communication skills. The successful candidate will be empathetic and respectful of others and able to garner the trust and confidence of the staff through professionalism in all interactions. This person will be able to work independently within a team environment, stay focused under pressure to meet commitments, set priorities, and adapt to changing deadlines at short notice. Hands-on experience with office equipment (e.g., 3D printers, copiers, computers) is a plus.

Minimum of five years of administrative experience, preferably in a design or related creative environment; proficiency in Microsoft Word and Excel. Familiarity with Deltek and Creative Suite is a plus. The ability to occasionally work a flexible schedule (before 8:30 am or after 5:30 pm) is preferred.

This is a full-time position with excellent benefits. The salary is commensurate with experience and ability, ranging between $58,500 and $65,000 per annum, excluding bonuses and other benefits. Qualified candidates are encouraged to apply by submitting a resume, cover letter, and salary requirements.

As an equal-opportunity employer, we are committed to a diverse workforce.