Administrative Assistant Intermediate | New York, NY | 3+ Months
eTeam Inc
Administrative Assistant - Intermediate
Duration: 3 Months Location: New York, NY 10112
Position Summary
The HR Operations Analyst Contractor will be playing a key role in the company's effort to digitize and organize our historical I9 documentation across various formats. This individual will also be required to understand system data flow, configuration and process design to analyze and support closing tier 1 & 2 tickets. Lastly, the analyst will also leverage specialized expertise in areas like process improvement and data analysis to optimize our onboarding processes and documentations.
Note: This contractor role has the potential to transition into a permanent, full-time position.
Key Responsibilities
- Process Improvement: Refining and documenting standard operating procedures (SOPs) and workflows for talent acquisition and onboarding.
- System Support: Assisting with the administration and implementation of Talent Management Systems, including Applicant Tracking Systems (ATS) and Onboarding.
- Data Analysis: Collecting, analyzing, and reporting on HR data related to talent metrics, identifying trends, and suggesting improvements.
- Customer Service: Providing tier 1 & 2 support and assistance to various businesses.
- Collaboration: Working with various stakeholders, including HR, recruiting, IT, and Talent Development, to optimize processes and systems.
- Compliance: Perform regular audits to comply with regulations and internal policies (e.g., I9s).
- Project Management: Supporting and potentially managing the company's effort to digitize and organize historical I9 documentation.
- Assist in preparing presentations and data visualizations for onboarding processes and audits.
Required Qualifications
- Bachelor's Degree, preferably in Human Resources, or equivalent work experience.
- 3 years of progressive experience in HR Operations, HRIS, or HR Support role.
- Experience with HR systems such as SuccessFactors, Click Boarding, SmartRecruiters, Workday, and/or Oracle HCM at a user or system administrator level.
Desired Characteristics
- Excellent collaborative approach and ability to navigate cross-functional teams; ability to work across teams and influence without authority.
- Project management abilities and proficiency with HR systems and configuration.
- Continuous improvement orientation and comfort with change in a dynamic business environment.
- Excellent attention to detail, data accuracy, and process discipline.
- Intermediate to advanced knowledge working with data in various applications like Excel, Python, and/or Tableau.
Other Requirements
- Hybrid Schedule: Must be able to commute into the office 3 times per week.
- Location may change to 30 Rock in New York City in 2026.
Vacancy posted 2 days ago
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