Administrative Assistant (Entry Level)

Administrative Assistant (Entry Level)

Washington, DC - WASHINGTON, DC 20036

Overview

Salary Range $60,000.00 - $70,000.00 Salary/year

Description

Wilkinson Barker Knauer, LLP seeks an Administrative Assistant to support the office of our Managing Partner and provide firm-wide overflow administrative support, when necessary. This is a non-exempt position with a 37.50 hour work week and the need for occasional overtime. Once trained, the Administrative Assistant will be afforded the opportunity to work remotely up to two days each week if the Managing Partner is on travel, as approved by the Human Resources Manager. We provide competitive compensation and benefits and foster an enjoyable, good-natured, supportive work environment. If you are a self-starter with a keen intellect, an entrepreneurial spirit, and a good sense of humor, there is no better place to work.

Responsibilities

This position will provide efficient and effective administrative support to the office of our Managing Partner and other attorneys as assigned. The following is not a comprehensive list of responsibilities. Responsibilities may be added or changed at any time with or without notice, as deemed necessary by the Firm.

• Prepare and circulate firm wide daily news alerts each morning;
• Maintain and update filing system;
• Enter attorney time and ensure Firm time deadlines are met;
• Coordinate client prebills and invoices with accounting department to ensure all bills are sent by Firm deadline;
• Monitor e-mail accounts to ensure important correspondence is not missed and address messages as appropriate;
• Coordinate birthday gifts, flowers, and holiday cards for clients and friends of the firm;
• Update and maintain contacts in Outlook and Salesforce;
• Maintain hard copy of Managing Partner's daily calendar and trade press materials;
• Assist Managing Partner and Executive Assistant with marketing projects;
• Print and assemble documents and binders for various meetings;
• Prepare, submit, and track check requests and expense reports for attorney expenses;
• Relieve receptionist daily for three ten-minute breaks, and cover lunch break as requested;
• Assist with other tasks as assigned by Executive Assistant and Managing Partner; and
• Provide all attorneys with overflow support for administrative tasks, as requested.

Qualifications

The following traits and qualities will help to ensure success in this position:

• Ability to maintain strict confidentiality.
• Excellent communication skills articulate and practices excellent listening, verbal, written, and oral communication skills. Must be able to articulate ideas and findings, both verbally and in writing, to a wide variety of audiences.
• Strong work ethic; work equally well independently, as well as in groups, under high-pressure situations and with little or no supervision.
• Strong attention to detail and organizational skills.
• Success in this position requires the ability to balance day-to-day work challenges, accommodate multiple demands, shifting priorities, and rapid change.
• Job ownership a strong desire to see things through and take pride in the results produced.

Requirements

• Bachelor's degree from an accredited college or university or at least two (2) years' experience in a law firm or professional services environment required.
• Law firm experience preferred.
• Experience (and proficiency) in Microsoft Office Suite required. Experience with document management systems ( i.e., NetDocs or similar platform), Salesforce, and legal timekeeping and expense platforms ( i. e., LMS) strongly preferred.

Compensation and Benefits

Compensation is based on years of experience; the range for this position is $60,000-$70,000 annually. Staff are eligible for a discretionary bonus based on their performance during the preceding 12 months. In addition to compensation and bonuses, full-time staff are eligible for the following benefits: medical, dental, and vision insurance; life insurance; long term disability insurance; accidental death or dismemberment insurance; short term disability insurance; travel insurance; a 401(k) plan; profit sharing (once eligible); parental leave; vacation/personal leave; pre-tax payment/contributions for transportation, parking, and dependent care; and a health savings account (if enrolled in a high deductible medical plan). All benefits listed above are subject to change at the discretion of the Partnership.

About Wilkinson Barker Knauer, LLP

Wilkinson Barker Knauer, LLP (WBK) one of the largest law firms in the nation dedicated primarily to the practice of communication and energy law, is ranked as a "Band 1" firm by Chambers USA (Telecom, Broadcast, and Satellite; Regulatory) and Legal 500 (Telecoms and broadcast: regulatory). WBK is the only firm to be names "Law Firm of the Year" in communications law six times by Best Lawyers Best Law Firm (2012, 2014, 2018, 2019, 2021, and 2025), and is recognized as a "Silver Band" firm for prosecution and strategy in DC and a "Bronze Band" firm in litigation and enforcement in DC in the 2026 edition of the World Trademark Review 1000: The World's Leading Trademark Professionals. The firm, with offices in Washington, DC, Denver, Colorado and Austin Texas, advises clients ranging from Fortune 100 companies to small start-up in regulatory, transactional, privacy, consumer protection, intellectual property, corporate and litigation matters involving all aspects of communications and energy law, at both the state and federal levels. To learn more about Wilkinson Barker Knauer, visit

WBK is a special place to work; we mean it when we say we are #notjustanotherlawfirm. With over 80 attorneys and advisors, the firm provides the quality of representation and client base typically associated with a large firm, with the personal style only a smaller firm can deliver. Each day, we work together for both the common good of the group and the common goal of building and maintaining a nationally recognized legal practice. We highly value collaboration, supporting each other personally and professionally using our individual talents and expertise. WBK has long been committed to providing all of our team members with an environment that allows each individual to reach their full potential in their own unique way. Our team invests in our communities with attorneys and staff devoting substantial time and energy to pro bono work, volunteerism, civic and community leadership, charitable giving, mentoring, service on nonprofit boards, teaching, and more. These activities are actively encouraged and supported throughout WBK.

WBK is an Equal Opportunity Employer: We are committed to equal employment opportunity regardless of gender, age, racial or ethnic background, national origin, religion, sexual orientation, gender identity and expression, disability, or veteran status.

We look forward to meeting you.

Wilkinson Barker Knauer, LLP