Administrative Specialist 1

Position Overview We are seeking a detail‑oriented Administrative Specialist 1 to support the accurate processing and review of Morrissey and local sanction actions. This role ensures requests meet agency policies and OAR requirements, verifies supervision types, calculates sanction days, and determines appropriate Board involvement based on case details and risk factors. The specialist maintains precise records, updates sentence computations, tracks sanctions and revocations, and communicates Board actions clearly and promptly. The position plays a critical role in ensuring accurate, compliant, and timely case processing. Responsibilities Ensure requests meet agency policies and OAR requirements, verify supervision types, calculate sanction days, and determine appropriate Board involvement based on case details and risk factors. Maintain precise records, update sentence computations, track sanctions and revocations, and communicate Board actions clearly and promptly. Minimum Qualifications Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR an associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR an equivalent combination of education and experience. Special Qualification LEDS certification or the ability to obtain certification within 90 days of hire. Desired Attributes Exceptional accuracy and attention to detail; Ability to interpret and apply Oregon Administrative Rules, Board policies, and statutory requirements with confidence; Clear and professional communication skills; Ability to work independently in a fast‑paced, deadline‑driven environment while exercising sound judgment and discretion; Strong customer service orientation, maintaining professionalism and composure during sensitive or high‑pressure inquiries; Commitment to confidentiality and adherence to privacy laws, agency policy, and records management standards. Background Check & CJIS Clearance Candidate must pass a CJIS fingerprint‑based background check and maintain CJIS eligibility. Certain felony convictions may be disqualifying. CJIS clearance is conducted at the conditional job offer. Benefits & Work Arrangements Health Coverage: Low‑cost medical, vision, and dental plans for employee and family; Additional benefits include life insurance, short‑ and long‑term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare; Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave, and vacation leave that increases with years of service; Retirement Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP). Police and Fire PERS benefits may be retained if certification is maintained; Wellness Resources: Support for work‑life balance, health, and overall well‑being; Career Development: Opportunities for professional growth and advancement; Commuting: Access to Get There – Oregon’s carpool matching tool and trip planner; Student Loan Forgiveness: Potential eligibility for the Public Service Loan Forgiveness program; Hybrid Work Schedule: Staff report to Salem office every Tuesday; schedule may adjust based on business needs. Additional in‑office days may be required for training, meetings, or special projects. Equal Opportunity & Veteran Preference The Board is committed to a program of affirmative action for fair and equal opportunity regardless of race, creed, color, natural origin, sexual orientation, age, marital status, veteran status, or the presence of any sensory or physical disability. Veterans and Oregon National Guard servicemembers who meet the qualifications of the position will be awarded candidate preference. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. #J-18808-Ljbffr