Executive Assistant

Executive Assistant

The Aubuchon Company is a 4th generation family company with 100+ retail locations that believes we don't need to choose between being a "mom and pop" and a modern-day competitor. Our success is a direct reflection of the diverse, fun and ambitious team members who deliver "The Aubuchon Difference" every day as a true market differentiator. We are a high-performing, family company looking to expand our team with people who have passion for the work we do and the humility to learn and grow with us!

The Aubuchon Company is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Operating Officer and Chief People Officer. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating projects and events, and takes pride in helping leaders and teams operate at their best. As a trusted partner to senior leadership, you'll play a key role in keeping priorities moving forward, managing critical projects, coordinating meetings and events, and ensuring smooth day-to-day operations across multiple departments. If you're someone who enjoys bringing order to complexity, anticipates needs before they arise, and loves working with people, we'd love to hear from you.

What You'll Do

Executive Support

• Manage complex executive calendars, scheduling, and meeting coordination.
• Prepare agendas, meeting materials, presentations, and follow-up communications.
• Track action items, deadlines, and deliverables to ensure timely completion.
• Support executive meetings, weekly business reviews, quarterly reviews, and departmental meetings.

Project & Process Management

• Maintain projects and workflows in Asana, ensuring deadlines, responsibilities, and progress are clearly tracked.
• Identify project risks, bottlenecks, and delays, escalating issues when appropriate.
• Create project summaries, status updates, and dashboards for leadership.
• Leverage AI tools and technology to streamline administrative processes and improve efficiency.

Training & Onboarding Coordination

• Coordinate leadership onboarding and orientation programs from scheduling through follow-up.
• Support company training initiatives, workshops, and vendor-led programs.
• Manage logistics, participant communications, materials, and facility coordination.

Event Planning & Logistics

• Lead planning and coordination for company events, leadership meetings, off-site gatherings, and industry trade shows.
• Coordinate travel arrangements, accommodations, meeting spaces, and event logistics.
• Provide on-site support during key company events as needed.

Administrative Operations

• Prepare, edit, and distribute reports, presentations, correspondence, and other business documents.
• Partner with the Director of Retail Operations to maintain and update Standard Operating Procedures.
• Assist with executive credit card administration, reconciliation, and reporting.
• Manage office administrative functions including mailings, supplies, document management, and related support activities.

Work Experience

Required Qualifications

• 3+ years of executive administrative support experience.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities while maintaining attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Demonstrated ability to work effectively with leaders and team members at all levels of an organization.

Preferred Qualifications

• Experience with Google Workspace, Asana, ADP, and AI productivity tools.
• Project coordination or project management experience.
• Experience planning meetings, events, or training programs.

Benefits

• 401(k) with Match Program Available Day 1
• PTO Awards starting at 80 hours and increases with seniority
• 11 Paid Holidays
• Medical, Vision, Dental Insurance
• Company Funded HSA/HRA Program
• Short Term Disability
• Company Paid Life Insurance
• Wellness Program Earn $300 annually
• Team Member Assistance Program and Fund
• Discounted Pet Health Insurance
• Gym Reimbursement
• Tuition Reimbursement Program
• Training and Growth Opportunities
• Team Member Discounts at all locations
• Company Discount Program for Tickets, Electronics, Vacations, and more
• Starting from $22.00 to $25.00 per hour

The Aubuchon Company is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by the laws or regulations in the locations where we operate. We are committed to supporting diversity and equality across our organization and we work diligently to maintain a workplace free from discrimination. We do not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of The Aubuchon Company and we will not be obligated to pay a placement fee.