Executive Assistant

LHH is seeking an Executive Assistant to the President for a permanent position in Charlotte, NC! The ideal candidate will serve as a trusted advisor, strategic coordinator, and organizational ambassador who can anticipate needs, solve problems before they arise, and help drive operational excellence across the business. This position offers the opportunity to become an integral member of the executive team while contributing to employee engagement initiatives, client relations, corporate governance activities, and overall office operations. This position is fully onsite in Charlotte, NC.

Responsibilities:

Executive Support

• Manage complex executive calendars and scheduling priorities for senior leadership.
• Coordinate internal and external meetings, ensuring seamless execution and follow-through.
• Prepare meeting agendas, presentations, briefing materials, and executive correspondence.
• Draft executive communications, speeches, talking points, and reports.
• Coordinate domestic and international travel arrangements, including detailed itineraries.
• Manage expense reporting and reimbursement processes.
• Track action items and provide proactive reminders to executives.
• Maintain sensitive and confidential information with the highest level of discretion.
• Oversee company-wide calendars and key corporate events.

Office Management & Administration

• Oversee daily office operations and ensure a professional, efficient workplace environment.
• Supervise front office and reception functions.
• Manage corporate records, documentation, and compliance-related files.
• Coordinate business licenses, registrations, and required filings.
• Support corporate governance activities and maintain organizational records.
• Partner with vendors, contractors, and service providers to support facility operations.
• Manage vendor relationships, contract renewals, and service agreements.
• Coordinate building maintenance and facility-related projects.
• Verify vendor qualifications, insurance requirements, and compliance documentation.

Accounting & Business Support

• Reconcile financial transactions and maintain accurate administrative records.
• Coordinate with external accounting partners and advisors.
• Organize corporate documentation and reporting materials.
• Assist with financial recordkeeping and administrative reporting functions.
• Support annual audits, tax documentation, and compliance-related activities.

Employee Engagement & Events

• Planning and coordinating employee appreciation and recognition programs.
• Organizing company meetings, celebrations, and special events.
• Supporting employee milestone and service recognition initiatives.
• Coordinating safety meetings, presentations, and educational programs.
• Managing event logistics, vendors, speakers, gifts, agendas, and communications.
• Assisting with seasonal celebrations, family events, charitable activities, and company gatherings.
• Supporting workplace culture initiatives that reinforce employee engagement and retention.

Client & Executive Relations

• Serve as a key point of contact for executive-level relationships.
• Create memorable experiences for clients, guests, and business partners.
• Maintain awareness of executive preferences and priorities.
• Anticipate needs and identify opportunities to strengthen business relationships.
• Manage executive accessibility while maintaining professionalism and discretion.
• Support strategic relationship-building initiatives.

Corporate Initiatives & Research

• Monitor industry trends, market developments, and business news relevant to organizational goals.
• Conduct research and present recommendations for process improvements and operational efficiencies.
• Support company-wide initiatives, special projects, and leadership priorities.
• Assist with recognition programs, safety initiatives, and organizational communications.

Qualifications:

• 7+ years of Executive Assistant experience supporting C-suite executives/Presidents.
• Demonstrated success managing multiple priorities in a fast-paced environment.
• Strong experience coordinating executive travel, meetings, and communications.
• Experience handling confidential information and sensitive business matters.

Skills & Competencies:

• Exceptional organizational and time-management skills.
• Ability to anticipate needs and think several steps ahead.
• Strong executive presence and professional communication skills.
• Excellent relationship-building and interpersonal abilities.
• High attention to detail and accuracy.
• Self-directed with a strong sense of accountability and ownership.
• Creative problem-solving abilities and resourcefulness.
• Ability to manage competing priorities with minimal supervision.
• Passion for employee engagement, recognition, and workplace culture.
• Commitment to providing outstanding service to both internal and external stakeholders.
• Proficiency with Microsoft Office

Work Environment:

• Fully onsite position based in Charlotte, NC.
• Requires a strong in-office presence and engagement with leadership, employees, and visitors.
• Flexibility is needed to support executive priorities and business needs.