Administrative Assistant Construction Management

Job Description

Job Description

Daily Accomplishments:

Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors.

Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations.

Essential Duties and experiences required for:

1. Able to work well with others and report directly to inspectors.
2. Able to write and communicate clearly with others.
3. Able to ensure accurate and timely reporting. (ability to suggest improvements).
4. Strong organizational and planning skills in a fast-paced environment.
5. Manage everyday office duties and support inspection staff. (Manage office supplies).
6. Have knowledge of VEO (Inspection/Document control program).
7. Have knowledge of Prolog (Inspection/Document control program).
8. Filing and reviewing of RFI'S, Submittal and some knowledge of Plan Reading.
9. Able to communicate and Interact with City Dept.'s., contractors and Airlines. (Preferably with previous airport experience) .
10. Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.).
11. Available to work modified schedule and Overtime as construction activities require.
12. May be called upon to take meeting minute notes in meetings.
13. Liaison between Inspector and Project management/Document control.
14. Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings.
15. Ability to maintain and organize filing system from pre-construction to project close-out
16. Ensure that inspector issued documents and maintained and in compliance with the contract documents
    
17. Collaborate with other Administration for reporting along with other Inspectorsfor meeting, budget and reporting functions.

Minimum Experience Required:

10 Years experience with Construction management, airport experience a big plus!

This position is a hybrid, work at the office for 3 days+ per week. Some local travel

may be required. Assistance many work for several inspectors. Highly collaborative position.

Some flexibility for working hours for construction purposes.