Receptionist / Administrative Assistant

Job Description

Job Description

We are seeking a Receptionist/Administrative Assistant to play a vital role in creating a welcoming environment and ensuring the smooth operation of our St. Louis office. This position requires excellent organizational and communication skills, a proactive mindset, and the ability to thrive in a dynamic workplace while providing exceptional support to both visitors and employees. This role is essential for ensuring smooth day-to-day operations and contributing to the overall success of the organization by supporting team members and maintaining a professional office environment. We are looking for a dynamic individual who wants to grow their career in the insurance industry.

Qualifications

• Must currently hold or be willing and able to obtain a Missouri Insurance License
• 1-2 years working in the insurance industry a plus
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• High level of professionalism and attention to detail
• Strong computer skills and the ability to quickly learn new software and systems

Primary Responsibilities

• Greeting and assisting visitors with a welcoming and friendly demeanor, providing refreshments as needed
• Maintain the office's professional appearance, ensuring conference rooms are neat and prepared for meetings
• Answer and route overflow calls promptly and accurately
• Process incoming mail and manage logistics for outgoing correspondence
• Monitor and maintain office supplies, coordinating with the Office Manager to ensure stock levels
• Organize and coordinate office events to foster a positive and engaging work environment
• Manage meeting logistics, oversee conference room bookings, catering arrangements, and equipment setup
• Oversee maintenance and repairs of office equipment and facilities in collaboration with the Office Manager
• Provide administrative support, including printing ID cards, certificates, proposals, and other necessary documents
• Issue certificates of insurance and evidence of property (must be licensed)
• Assist various departments on special projects or additional tasks assigned by management