Proposal Manager

RFP Manager

Are you ready to drive growth and build lasting client relationships as a key leader in business development for CodeGreen? If you're passionate about making a real impact and advancing your career, we want to hear from you! CodeGreen, a Pinchin company, makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, sustainability, special inspections, and fire & life safety. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight. At CodeGreen, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments. CodeGreen is seeking an RFP Manager to join our Business Development team.

Overview: As an RFP Manager, you will work alongside our sales and technical teams to bring client-focused proposals to life, translating complex compliance, environmental, and engineering services into clear, compelling content. You'll support some of our most strategic sales opportunities and play a hands-on role in Pinchin US and CodeGreen's continued growth.

Your Impact as RFP Manager:

• Draft and assemble client-specific sales proposals, scopes of work, and capability statements based on direction from sales and account management teams
• Collaborate with environmental, compliance, and engineering subject matter experts to translate technical input into persuasive, client-ready content
• Customize proposal messaging to reflect client needs, business challenges, and the specific services being offered
• Edit and format proposals for clarity, consistency, and professionalism across all deliverables
• Support proposal timelines and internal review processes, incorporating feedback from sales leaders, senior staff, and technical reviewers
• Maintain and update a library of proposal templates, service descriptions, staff resumes, project summaries, and boilerplate content for reuse
• Lead and coordinate responses to client RFPs, RFQs, and RFIs, including compliance reviews, content development, SME coordination, and final submission preparation
• Help document differentiators, case studies, and capabilities to strengthen future proposals
• Build working knowledge of CodeGreen's service lines, target industries, and relevant regulatory and technical terminology
• Assist with building process for the new Proposal Team
• Assist with Deltek VantagePoint reporting and data entry
• Assist with Sales Pipeline management
• Other duties as assigned

Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the company.

What You'll Bring to CodeGreen:

• Bachelor's degree in English, Communications, Marketing, Environmental Science, Engineering, or a related field
• 5+ years of experience developing and coordinating responses to formal RFPs, RFQs, and RFIs within a consulting, engineering, environmental, AEC, or professional services organization
• Experience responding to formal RFP, RFQ, and RFI
• Strong writing, editing, and proofreading skills with high attention to detail
• Comfort working with multiple stakeholders and managing evolving requirements
• Must be local to NYC and able to work on-site in our Midtown Manhattan office.
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Interest in professional services, consulting, or technical/regulatory environments strongly preferred
• Strong preference for experience with Deltek Vantagepoint and InDesign

For Current Employees: Current employees are encouraged to speak with HR for information on the application process.

Compensation and Assessment: Pay ranges are listed as required by law. Final compensation reflects each candidate's education, experience, qualifications, and work location. As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes CodeGreen different? We offer competitive salaries and great benefits. What sets us apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed. CodeGreen offers a competitive total compensation package. We offer a comprehensive Benefit package including medical, dental, and vision coverage, a Health Savings Account, an employer funded Health Reimbursement Account, as well as a Dependent Care FSA ensuring flexible options. With a strong 401(k) plan and employer matching, we help you secure your financial future. Additionally, we back your professional growth by reimbursing association fees and providing ample resources for ongoing development—all to keep you leading in your field.

Additional Information: Some positions may involve online testing during the recruitment process. No agency phone calls please. We thank all applicants for their interest. Only those selected for an interview will be contacted. CodeGreen provides equal opportunities to all employees and applicants for current and future employment and prohibit discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. If you require reasonable accommodation during the recruitment process, please let us know. We make buildings and environments better.