Administrative Assistant

Job Description

Job Description

We are looking to hire a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Outlook, office equipment & QuickBooks. Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off

Work Location: In person

• Answer and direct phone calls
• Organize and schedule appointments
• Communicating with technicians/Dispatching
• Email & letter correspondence
• Develop and maintain a filing system
• Enter invoices/work orders into QuickBooks
• Take payment using credit card processing
• Maintain customer accounts
• Provide general support to visitors
• Act as the point of contact for internal and external clients

• Proven experience as an administrative assistant or office admin assistant
• Working knowledge of office equipment
• Proficiency in MS Office
• General Knowledge in QuickBooks
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree