Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Receptionist to support front desk operations in Fountain Valley, California. This Contract to permanent position is ideal for someone who enjoys creating a positive first impression while keeping daily administrative activities organized and on track. The person in this role will serve as a key point of contact for visitors, callers, and employees, while helping maintain an organized and efficient office environment.

Responsibilities:
• Welcome guests and callers courteously, respond to general questions, and connect them with the appropriate department or team member.
• Keep the reception and lobby areas orderly, presentable, and ready to receive visitors throughout the day.
• Track visitor activity, document incoming calls and requests accurately, and maintain organized front desk records.
• Provide administrative support such as data entry, file organization, document copying, form collection, and preparation of basic office materials.
• Manage visitor access by preparing badges for approved guests and coordinating employee escorts in accordance with company security procedures.
• Support workplace programs by assisting with ergonomic request coordination and monitoring front desk-related safety check-in processes for gym visitors.
• Help coordinate internal meetings, employee gatherings, lunches, and team-building events as needed.
• Receive and distribute mail, packages, and courier deliveries, while also monitoring office supply levels and replenishing materials when necessary.• High school diploma or equivalent required.
• At least 2 years of receptionist, clerical, or administrative support experience.
• Experience handling inbound calls and working with a multi-line phone system or switchboard.
• Strong verbal and written communication skills with a courteous and detail-focused approach.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, as well as Microsoft Teams.
• Proven ability to stay organized, manage multiple priorities, and remain composed in a busy office setting.
• Reliable attendance, punctuality, and the ability to handle confidential information with discretion.