Project & Retail Operations Coordinator

Our client, a prestigious luxury fragrance house , is seeking a Project & Retail Operations Coordinator to support a short-term project in New York, NY ( Hybrid ). This is a full-time temporary position that will begin ASAP and continue for 3 months, with potential to extend based on performance and the needs of the business.

Job Duties Include:

• Manage the operational logistics and procurement pipeline for North America visual merchandising initiatives, focusing heavily on purchasing and vendor coordination.
• Streamline the asset lifecycle by driving the release of store design and merchandising materials with the Supply team for new store openings and seasonal rollouts.
• Prevent fulfillment delays by systematically monitoring production and shipment schedules across both Supply and Manufacturing departments.
• Direct the data entry process for corporate invoices and purchase orders, verifying strict adherence to established department budgets.
• Oversee end-to-end shipment logistics, tracking all inbound visual merchandising freight until successful delivery at individual store locations.
• Serve as the primary operational contact for third-party vendors to secure detailed, accurate project billing and itemized invoicing.
• Additional duties as needed and assigned.

Job Qualifications Include:

• 3+ years of project management and/or operational experience, preferably within the luxury sector or a fast-paced corporate environment.
• Proven track record of managing a high volume of procurement documentation, purchase orders, and vendor invoices.
• Highly organized, proactive, and solution-oriented with an ability to manage backlogs and competing deadlines efficiently.
• Exceptional communication, follow-through, and a strong sense of ownership when collaborating with internal teams, vendors, and global partners.
• Proficiency with online corporate systems for coding POs and budget tracking.

Pay: $36 - $40 per hour

The description above is intended to describe the general nature and level of work being performed and is not an exhaustive list of all duties, responsibilities, and qualifications required.

While PCG appreciates all applicants, only those qualified will be contacted. Thank you for your application. We look forward to hearing from you!

If you believe you are a great candidate for this position, and the salary listed does not meet your expectations, we would still love to speak to you!

PCG, in good faith, believes that this posted range of compensation is the accurate range for this role at this location at the time of this posting. PCG and our clients may ultimately pay more or less than the posted range depending on candidate qualifications. This range may be modified in the future. This role may also be eligible for additional compensation including incentive pay, discretionary bonuses, and a comprehensive benefits package, details of which will be provided during the hiring process.

Pyramid Consulting Group, LLC is an Equal Opportunity Employer that takes pride in a diverse environment. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, marital or veteran status, disability, genetic information, or any other protected status under applicable law. We will provide reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation during the application or hiring process, please contact View email address on click.appcast.io

For positions subject to “Fair Chance” laws (including but not limited to California, Colorado, New York City, Los Angeles, and other jurisdictions), PCG will consider qualified applicants with arrest and conviction records in a manner consistent with applicable law. Please refer to our website: pyramidcg.com for access to our Right to Work and E-Verify.