Administrative Assistant

Full-time

GUARDIAN REAL ESTATE INSPECTIONS

Job Description

Guardian Real Estate Inspections, LLC
(dba Guardian Residential Properties • dba Guardian Commercial Properties)

Guardian Real Estate Inspections, LLC is seeking a part‑time Administrative Assistant to support daily operations across residential and commercial inspection services. This role is ideal for someone who is organized, dependable, and comfortable working with both technical documents and client‑facing communication.
Primary Responsibilities

Bookkeeping & Operational Support

Enter receipts and maintain organized financial records
Track and compute business mileage
Perform basic banking tasks (deposits, withdrawals, documentation)
Deliver physical documents to clients, banks, or partner offices

Scheduling & Workflow Coordination

Manage inspection scheduling using company software
Coordinate with clients, agents, and inspectors
Software‑specific training provided

Document & Report Support

Proofread technical home inspection reports for accuracy, clarity, and formatting
Assist with document preparation, PDF handling, and file organization

Communications & Outreach

Conduct cold‑calling for marketing and client follow‑up
Provide basic HR‑related support (document tracking, onboarding assistance, compliance reminders)

Technology & Office Skills

Proficient with Windows , Excel , and PDF tools
Comfortable learning new systems and workflows

Minimum Requirements

18 years of age or older
Citizen of the United States
Valid U.S. Driver’s License
Current vehicle insurance and registration
Reliable transportation for errands and document delivery
Strong written and verbal communication skills
High attention to detail and ability to work independently

Preferred Qualities

Military base access (active duty, retired, dependent, or civilian credentialed)
Prior administrative or office experience (preferred not required)
Familiarity with real estate, construction, or inspection industries
Professional demeanor and strong customer‑service mindset
Ability to maintain confidentiality and handle sensitive information

Apply

Vacancy posted 3 days ago

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