Administrative Assistant

Now hiring Administrative Assistant
San Jose, CA
Pay Rate: $21.00 - $23.00 per hour

Schedule: Day Shift | Monday - Friday | 8:00 am - 5:00 pm

Administrative Rockstar Wanted - Sharp, Swift, and Super Organized

You're the one who keeps everything on track, from schedules to supplies to smiling faces. In this Administrative Assistant role, your multitasking magic and positive energy make you the heartbeat of the office. You'll handle the details that keep everyone moving and make it all look effortless.

What Makes You the One.

• High school diploma or GED required; associate degree preferred
• 2+ years of experience with administrative support
• Proficiency with Word, Excel, and Outlook
• Stellar attention to detail and time management
• Friendly, professional demeanor and calm energy

A Day in the Life.
Your mornings start with a quick inbox sweep and a look at the day's schedule. You'll line up meetings, prepare materials, and handle calls or emails that pop up. You'll help the team stay focused, organized, and on time-all while keeping the atmosphere upbeat. When things get busy, you're the one who brings order to the chaos. Job Duties include:

• Provides administrative support with duties that include answering phones, delivering messages, data entry, creating and maintaining logs, creating Excel spreadsheets and charts, creating PowerPoint presentations, scheduling appointments, filing, and other tasks as requested.
• Maintains general office systems and functions, including ordering office supplies, sorting and distributing incoming and outgoing mail, updating the postage machine, break room supply order management, and ordering and coordinating catering deliveries.
• Create and manage an Event Committee composed of site employees who express interest in site activities.
• Plan and coordinate monthly employee engagement activities, with the support of the Event Committee.
• Coordinate with other sites and the corporate office to share information and provide regular reports on items of shared interest.
• Create, reconcile, and get appropriate approvals for expense reports (using an Excel-formatted document).
• Process and issue approved Spot Awards and track.
• Create and issue Service Award Certificates and track.

More Than Just a Paycheck

• Right in the Mix. Work side by side with a team that appreciates what you do.
• Pay That Adds Up. Competitive weekly pay for your time and talent.
• Health and Happiness. Medical, dental, vision, and life insurance included.
• Everyday Extras. Employee discounts that make life a little easier.
• Growth Ahead. Learn, advance, and keep moving forward.

"This is one of my favorite temp services. Worked with this company for many years. Then they found me a permanent job when I was ready for one. The management team is nice." - Administrative Assistant, Staffmark

Make things happen. Start your new chapter now. Apply Now.

Join a Team That Works for You

At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, an HR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go.
With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen.
Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.