Office Coordinator
Staffingine LLC
Job Description
Office Coordinator
\nPrinceton, NJ
\nEmployment Type: Part-Time | 20 Hours per Week
\n \nAbout Staffingine LLC
\nStaffingine LLC is a U.S.-based staffing and recruitment company establishing a dedicated office in the New York/New Jersey area. We are looking for a dependable, organized, and proactive Office Coordinator to manage office readiness, daily administration, and local business coordination.
\n \nKey Responsibilities
\n- \n
- Coordinate office setup, move-in logistics, access arrangements, and approved vendor services after the office location is finalized. \n
- Manage office supplies, equipment, internet, telephone services, deliveries, and routine maintenance. \n
- Welcome visitors, coordinate appointments and meetings, manage incoming mail, and maintain an organized office environment. \n
- Coordinate administrative requests from banks, landlords, insurers, accountants, and other business partners. \n
- Maintain accurate records, invoices, receipts, vendor contacts, and task trackers. \n
- Provide regular updates to leadership, follow up on pending tasks, and escalate issues requiring approval. \n
- Maintain confidentiality of company, employee, candidate, and client information. \n
Requirements
\n- \n
- Two or more years of experience in office administration, reception, facilities support, or a similar role preferred. \n
- Strong organizational, communication, multitasking, and problem-solving skills. \n
- Proficiency in Microsoft Office or Google Workspace, email, calendars, and digital filing. \n
- Ability to work independently, coordinate with teams in the U.S. and India, and complete approved local business errands. \n
- Must be authorized to work in the United States; employment eligibility will be verified through Form I-9. \n
Experience in staffing or professional services is an advantage. A college degree is not required.
\n \nWork Schedule & Support
\n- \n
- 20 hours per week , normally four hours each weekday. \n
- Weekday business hours aligned with Eastern Time. \n
- Final office location and schedule to be confirmed before joining. \n
- Approved business expenses reimbursed according to company policy, with applicable statutory leave and workplace protections. \n
Vacancy posted 3 days ago
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